Introduction
The Maryland Department of Emergency Management (MDEM) is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work.
MDEM’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners. MDEM is the Department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts and extended periods of time in support of 24-hour consequence management activities.
GRADE
20
LOCATION OF POSITION
7229 Parkway Drive, Suite 200, Hanover, MD 21076
Main Purpose of Job
This position supervises other fiscal staff members and directly reports to the Chief Financial Officer.
The Fiscal Services Chief assists in the direction, planning and organization of MDEM’s Finance and Budget branch including accounting, financial management information systems, budget management, financial planning, and procurement.
The position has administrative responsibility for all financial functions provides financial services applying current technology to ensure MDEM operations are consistently and appropriately funded, works with the Finance Branch Manager and Chief Financial Officer to develop financial policies and procedures for immediate and long term financial management and planning, ensures compliance with State and federal rules and regulations and serves as an advisor for the Finance Branch Manager and Chief Financial Officer and other executive staff on all budget, fiscal reporting, and financial business goals and objectives for MDEM.
The position has administrative responsibility to work with the current Fiscal Services Chief on all financial functions as they relate to the AMOSS, VCAF and related funds. Responsibilities include the development of financial policies and procedures for immediate and long-term financial management and planning, ensuring compliance with State rules and regulations and serves as an advisor for the Chief Financial Officer and other executive staff on fiscal matters regarding all funding sources account creation in FMIS, fiscal reporting, and financial business goals and objectives for MDEM, and is responsible for all State Schedule reports.
POSITION DUTIES
Accounting and Financial management information systems work
• Develops internal control measures in order to implement Department-wide fiscal and accounting policies in collaboration with the CFO and Finance Branch Manager.
• Coordinates State and Legislative audits as required.
• Coordinates Department’s year-end closing process.
• Coordinates MDEM accounting management matters ensuring compliance with generally acceptable accounting principles and other government accounting requirements.
• Ensures accurate and timely financial information.
• Coordinates MDEM and federal financial management activities.
• Ensure and provide guidance on matters related to systems development, implementation, operation and maintenance of MDEM’s financial management information systems.
• Reviews invoices and ensures accurate accounts payable processes.
• Reviews accounts receivable invoices and ensures accurate billing.
• Oversees all check deposits.
• Identifies and corrects any mistakes within FMIS.
• Reviews all payroll reconciliations/allocations.
• Oversees the property inventory.
• FMIS security officer.
Budget Management
• Assist with developing and maintaining recommendations for the Agency’s strategic budget.
• Coordinates development, submission, and approval process for MDEM’s budget with appropriate control agencies.
• Assists with monitoring operating expenditures to meet budgetary goals.
• Assists Finance Branch Manager and CFO with approved staffing numbers control and allocation, Assists CFO with the process of maintaining budgeted headcount by section and ensures sufficient funding for all staff.
• Provides information on funding sources to support MDEM financial services and required activities.
Financial Planning and Management
• Working with the Finance Branch Manager and CFO to review and analyze changes to State law which may impact the financial management of the Agency.
• Develops cost containment strategies as necessary.
• Assists CFO with solving budgetary or financial problems.
• Work with the CFO to provide statistical information and data for MDEM operations and for necessary reports.
• Conducts internal reviews to ensure all laws, rules, regulations and policies are appropriately followed.
• Assist the CFO with providing forecasts/projections for operation.
Other Duties as Assigned
MINIMUM QUALIFICATIONS
Education: Bachelor's Degree in Finance, Business Administration, or Accounting
Experience: Five (5) years working within a Maryland's finance system, and managing a diverse team, which includes but is not limited to: Assigning and reviewing work, training employees, preparing annual performance ratings; or reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers, and reports using accounting software packages or identifying budget trends and recommending budget realignments, or preparing, analyzing and interpreting financial, statistical and narrative reports of fiscal services, activities, and projects
Note: This education requirement of a Bachelor's Degree in Finance, Business Administration, or Accounting can be substituted with an additional Four (4) years of Maryland State Government Finance or Maryland State Government Personnel Management experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
• Three (3) years of Experience in Financial Management Information System (FMIS) to include View Direct & ADPICS
• Three (3) years of Experience in Budget and Reporting System (BARS)
• One (1) year of Experience in Customer Information Control System (CICS)
• One (1) year of Experience in ANSWERS Software
• One (1) year of Experience in Workiva Software
SELECTION PROCESS
This is a Management Service position, and serves at the pleasure of the Appointing Authority.
Please ensure you provide sufficient information on your application to show that you have the desirable qualifications for this position. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Maryland Department of Emergency Management, 7229 Parkway Drive, Suite 200, Hanover, MD 21076. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please call Jesse Myers at 443-381-4436 or email at jesse.myers@maryland.gov
MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
