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ACCOUNTANT TRAINEE

Recruitment #24-004545-0001

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Introduction

The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Accountant Trainee there Office of Budget and Administration. 



This is a contractual position which serves at the pleasure of the appointing authority of the agency.

GRADE

14

LOCATION OF POSITION

6 N. Liberty Street, Baltimore, Maryland  21201

POSITION DUTIES

In this role, you will assist the Budget and Administration unit of MHEC by performing a range of financial tasks, including processing Accounts Payable and Accounts Receivable transactions, recording fiscal transactions, and providing excellent customer service to our clients.

  • Process Accounts Payable and Accounts Receivable transactions accurately and efficiently.
  • Maintain the Accounts Receivables Database by recording Cash Receipt transactions, researching deposits, and making necessary adjustments.
  • Electronically prepare and mail monthly Account Statements, Late Notices, and past-due notices.
  • Monitor the aging of accounts and initiate transfers to the Central Collection Unit as needed.
  • Provide timely responses to client emails or letters of correspondence, ensuring excellent customer service.
  • Verify, record, and prepare invoices in the Advanced Purchasing Inventory Control System (ADPICS).
  • Post journal entries into the Financial Management Information System (FMIS) to ensure accurate financial records.
  • Perform periodic reconciliations of Accounts Receivable and Accounts payable.
  • Perform other duties as assigned by supervisors.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: None

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

DESIRED OR PREFERRED QUALIFICATIONS

Desirable Qualifications:

  • Familiarity with government accounting principles and regulations.
  • Experience using accounting software systems such as ADPICS and FMIS.
  • Knowledge of Maryland state financial policies and procedures.
  • Ability to analyze financial data and generate reports.
  • Strong problem-solving skills and the ability to work independently.
  • Willingness to learn and adapt to new processes and technologies.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Not Applicable.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

 

 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:    

Department of Budget and Management     

Recruitment and Examination Division

301 W. Preston Street, Room 608

Baltimore, Maryland  21201

Recruitment #24-004545-0001

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).


This is a contractual position that serves at the pleasure of the appointing authority of the agency.

This position may qualify you to receive up to $20,000 towards you (or your child’s) Student Loan Debt
through the Maryland SMARTWORK program. Click here for more information.




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