Client Services Payable

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

19

200 West Baltimore Street

Plans, supervises, and controls the activities of the Client Services Payables Unit and Direct payment sections to ensure that charges to appropriation accounts are properly authorized, accurately recorded, and processed in a timely manner in accordance with generally accepted accounting principles and in compliance with state and federal regulations and practices. Assists in the administration of ADPICS, maintains federal grant reporting security and reconciles federal grants.

• Plans, supervises, and evaluates the work of accounting staff of the Client Services Payables Unit and Direct payment sections to ensure that encumbrance/expenditure transactions are processed efficiently and effectively, and that payments are processed expeditiously and are in compliance with applicable COMAR regulations, State Comptroller’s policies and guidelines and/or departmental practices including review and authorization of source documentation, R*STARS vendor table activity, and IRS 1099 Information Returns reporting.
• Provides technical guidance and training to staff. 
• Coordinate the monthly and bi-monthly draws for reimbursement for expenses incurred making sure all revenues are posted to the correct grant. 
• Prepares or supervises the preparation of periodic expenditure activity reports, and reconciliation between ADPICS and R*STARS and fiscal year-end closeout reports.
• Assists in the implementation, administration, and maintenance of ADPICS.
• Oversee monitors the processes of all working fund expenditures making sure all expenditures and activities are reimbursed back to the working fund.
• Prepares a monthly reconciliation.
• Prepares monthly reconciliation for the depository account, verifying that all deposits have posted.Communicates, develops, and implements system modifications and accounting control procedures related to expenditure/payment processing activities at the agency level.
• Assists Branch management with the formulation and implementation of policies and procedures related to expenditures/payment processing, provides analytical support for special projects, and prepares or supervises the preparation of special reports including year-end closing.
• Advises State, federal and public auditors on fiscal policy and detailed accounting procedures related to expenditure and payment processing during their periodic reviews of agency accounting records.
• Prepares or oversees the preparation of audit confirmation requests involving payments to vendors and grant recipients.
• Completes other Duties As Assigned. 

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.

STATE OF MARYLAND BENEFITS

 

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.