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Accounts Receivable Supervisor

Accountant Supervisor II

Recruitment #24-004552-0007

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Introduction

Maryland’s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We’re in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.

The Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division. The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI contributions and benefits payouts, develops financial reports, prepares budgets and projections, and designs and conducts internal audits, as well as responding to external financial audits The Accounts Receivable Supervisor plays a pivotal role within the Accounting Team and the overall FAMLI Financial Services. 

The lead will work closely with the Manager of Accounts Receivable to establish and administer Accounting operations. The Account Receivable Supervisor will review reconciliations and accounting records for the team, as well as prepare regular reconciliations, schedules and reports. This position requires the financial acumen to

GRADE

19

LOCATION OF POSITION

Maryland Department of Labor
100 South Charles Street 
Baltimore, Maryland 21201

Main Purpose of Job

This position will assist the Accounts Receivable Manager in coordinating, supervising and implementing the operations of the Contributions team in the Family and Medical Leave Insurance (FAMLI) Division. This position ensures timely, accurate, and efficient daily deposits, billings, and collections that comply with state statutes, regulations and FAMLI policies. In addition to supervising the accounts receivable operations, this role will prepare financial analyses and reports.

POSITION DUTIES

Duties of this position include but not limited to:
Implements and enforces standard procedures for the Contributions team.  Maintains effective Internal controls to ensure the accuracy and reliability of FAMLI fiscal records. 

  • Maintains and monitors FAMLI premium contributions and fees and ensures they are recorded in an accurate and timely manner.
  • Manages daily deposits in accurate and timely manner. 
  • Processes billing for interest and penalties for delinquent payments. 
  • Manages collections and payment applications. 
  • Directly supervises and coordinates the activities of Contributions team staff. 
  • This includes recruiting, daily assignment monitoring, regular employee performance evaluations, training, guidance, and direction. 
  • Manages and executes A/R related tasks for the monthly and year-end close; responsibilities include accruals, journal entries, schedules, assigned reconciliations and reports.
  • Prepares financial analyses and reports on contributions, accounts receivable, and collections. 
  • Assists with internal and external financial audits. 

MINIMUM QUALIFICATIONS

Education: 

A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: 

Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience handling fiscal operations as a supervisor. 
  • One year of experience with internal auditing. 
  • One year of experience preparing and presenting financial reports.
  • One year of experience preparing accounts reconciliations. 

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as result of unemployment insurance overpayment/fraud.  Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

All information concerning the qualifications including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date.  Information submitted after this date will not be considered.  Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection.  Units will select those candidates most closely demonstrating the qualifications for interview.

A resume and cover letter are strongly encouraged for this position.  Please upload one Word or PDF file that includes your combined cover letter and resume using the "Transcript" upload function, or via the JobAps "Other" tab. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:
  • Flexible hours and hybrid teleworking 
  • Paid holidays 12-13 per year
  • Generous paid leave package (annual, sick, personal and compensatory leave)
  • State Pension ("defined benefits" plan)
  • Tax-deferred supplemental retirement savings plan (401 (k) and 457).
  • Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services.
  • Flexible Spending Accounts plans for Health Care and Daycare. 
  • State Employees Credit Union. 

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214. 

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION 

Completed applications, required documentation, and any required addendums may be mailed to:   
Maryland Department of Labor/ Office of Administration
Attn: Tiffany Lott-Mallard    24-004552-0007
100 S. Charles Street, 5th Floor
Baltimore, MD 21201   

For additional information, please contact Tiffany Lott-Mallard at 410-767-2096 or via email Tiffany.lott-mallard1@maryland.gov. 

The MD State Application Form can be found online  

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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