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EXECUTIVE ASSOCIATE I

Recruitment #24-005051-0005

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Introduction

The Department of Information Technology (DoIT) leads the State in the creation and implementation of information technology solutions that improve IT infrastructure and government services and keeps Maryland current within IT industry trends.

With technological resources at the agency’s disposal combined with a talented and knowledgeable team allow the Department of Information Technology to successfully identify opportunities for State agencies to run more efficiently.

GRADE

14

LOCATION OF POSITION

100 Community Place, Crownsville, MD  21032

Main Purpose of Job

This position will act as the personal secretary and assistant to executive staff and their direct reports. This position requires attention to detail, the ability to multitask and prioritize work for multiple staff and ensure timeliness and accuracy. Communication and customer service skills are a must as this position will maintain frequent contacts with public and private executives, professional staff and other officials in state government.

***This is a contractual position with limited benefits***

POSITION DUTIES

Maintains executives’ appointments & calendar schedules ensuring they are up to date and accurate. Notify each executive in advance of upcoming meetings.

Makes in-state and out of state travel arrangements including airfare, hotel, rental car, and registration. Prepares reimbursement expense reports for these requests. 

Types manuscripts, correspondence, tables, charts, graphs and forms. 

Receives phone calls and greets in person visitors. Direct inquiries to the appropriate lowest level agency personnel who can handle the situation/question. Serves as a liaison between the executives and other internal/external staff, stakeholders & vendors. 

Relieves the Executive of operational details that can be handled at a lower level. 

Copying, scanning, faxing documents, as well as taking meeting notes. Process documents for signature. Opens, sorts, reads and distributes incoming correspondence & mail. 

Review requests for importance and appropriateness for executives in participating in conferences, seminars, presentations, and testimony at legislative and public hearings. 

Assist in preparing materials for meetings, both in person and virtual.

MINIMUM QUALIFICATIONS

Experience: Three years working for an executive level director and performing advanced level secretarial work.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to candidates who have the following preferred skills. 

Experience using Google applications at an advanced level in maintaining/updating calendars, setting up meetings and creating documents in Google Drive & sheets. 

Experience using Microsoft Suite applications in creating and maintaining expense reports in Excel, creating documents in Word and presentations in PowerPoint. 

Proficient in routing documents through Adobesign for signatures. 

Experience in making travel arrangements.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Benefits
Contractual employees who work for an agency and have a current employment contract of 30 or more hours a week (or on average 130 hours per month) will be eligible for subsidized health benefits coverage for themselves and their dependents. View rates on the Department of Budget & Management website, State Employees, Health Benefits, Contractual/Variable rates.

Leave
Paid leave will accrue at a rate of one hour for every 30 hours worked.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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