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EXECUTIVE ASSOCIATE III

Recruitment #24-005053-0003

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Introduction

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.

This is a 12-month position on the Maryland School for the Deaf – Frederick Campus.

GRADE

17

LOCATION OF POSITION

MSD, Frederick Campus, 101 Clarke Place, Frederick, MD 21705

Main Purpose of Job

Serve as an Executive Assistant to the Superintendent’s Office of a progressive school for Deaf and Hard of Hearing students and assist in the management of the operations of the school.

POSITION DUTIES

Monitor MSD's interpreting request process/usage as well as process all interpreting invoices and schedule interpreters. Serve as one of MSD’s Travel Coordinators by securing appropriate travel arrangements for both MSD Staff and Students, ensuring all state travel regulations are followed and travel reimbursements are accurately accounted for and processed in a timely manner.  Provide support in the management of the Superintendent's office day to day operations by serving as the front office coordinator in conjunction with the Chief of Staff to support the array of tasks and projects assigned to the Superintendent’s office including interpreting and travel requests. Answer the main phone line and Ambrosen Building doors to provide assistance to MSD staff and students, parents/guardians, community members, external organizations and visitors. Process incoming and outgoing mail. Identify and submit office supply orders for the superintendent's office and Ambrosen building staff. Schedule service calls for the Ambrosen building office equipment. Assist with compiling and communicating information, preparing correspondence and proofreading materials; collaborate with the Records Management Officer on record-related matters.

MINIMUM QUALIFICATIONS

Experience: Five years of experience in administrative or professional work. High level English writing and verbal communication skills required.

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of or willingness to learn American Sign Language.

Experience with Microsoft Office and Google products, travel, invoice processing and contract monitoring preferred.

Demonstrated strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with strong attention to detail.

Proved ability to be highly resourceful team-player, with the ability to be effective with minimal supervision.

SPECIAL REQUIREMENTS

New hires are subject to a criminal background investigation at their own expense (Maryland Code, Family Law Article 1, Sections 5-560 – 5-568)

Candidates will need to provide a cover letter highlighting qualifications and work experience, along with three letters of recommendation.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing. Resumes will NOT be accepted in lieu of completing the online or paper application. Additional or supplemental information must be submitted by the closing date and time. Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.



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