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Nonpublic Textbook Program Coordinator

Program Manager I

Recruitment #24-005476-0035

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

19

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Main Purpose of Job

This professional position manages and coordinates the Nonpublic Textbook (NPTB) Program. The NPTB Program provides State funding to eligible private schools for secular classroom books, electronic equipment, and software. This Program is the gateway to other Maryland State Department of Education (MSDE) funding resources for nonpublic schools. The position works closely with MSDE staff for nonpublic programs, Office of Procurement and Contract Management, Fiscal Operations and Accounting Branch. Approximately 400 nonpublic schools apply annually for and participate in the NPTB Program. The position requires direct interface with school principals and staff, as well as approximately 300 textbook and technology vendors. This position reports directly to the Director of Special Fiscal Programs and works with fiscal and accounting staff for textbook and materials procurement and vendor payments.

POSITION DUTIES

  • Oversee day-to-day program operations, including stakeholder communications, processing invoices and orders, and troubleshooting issues. Develop and implement procedures to improve administrative efficiency.
  • Review nonpublic school applications for completeness and compliance with legislative mandates, utilizing  the online portal to collect and assess applications. Provide timely technical assistance to refine applications as needed.
  • Use systems like the NPTB Portal, FMIS, and data tracking sheets to ensure comprehensive, accurate data collection and retention for program records.
  • Manage the full lifecycle of school orders, ensuring timely vendor receipt of purchase orders and fulfillment. Collaborate with MSDE procurement and accounting staff to expedite order processing and resolve any  issues proactively.
  • Oversee payment processes, determining award amounts for schools and payment amounts for vendors. Work closely with procurement and accounting teams to ensure timely and accurate invoice payments,  taking a proactive approach to addressing issues.
  • Ensure compliance with statutory and regulatory requirements by maintaining detailed records of school orders, expenditures, and payments. Proficiency in Microsoft Excel is essential for effective record-keeping and tracking.
  • Maintain proactive and respectful communication with nonpublic school principals, staff, vendors, and MSDE internal offices to support smooth program operations and address inquiries.
  • Conduct annual on-site monitoring visits or desk reviews for at least 5% of participating schools, ensuring compliance with program requirements.


MINIMUM QUALIFICATIONS

EDUCATION: A Bachelor's degree from an accredited college or university.

EXPERIENCE: Five years of experience in fiscal management working with one or more of the following: professional budgets, accounting standards, procurement, funding, audit, and/or grants management.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Education in Accounting, Business Administration, Economics, Finance, or Public Administration. 
• Experience with data management software. 
• Experience coordinating or administering a program in a Nonpublic School setting. 
• Experience providing technical assistance and/or training.

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed. 

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay. 

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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