Skip to Main Content

Program Fiscal Partner

Program Manager I

Recruitment #24-005476-0054

Go Back Apply View Benefits

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

19

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Main Purpose of Job

The position is responsible for supporting the Department’s fiscal operations in various ways. This position works with its assigned MSDE program and budget team members to ensure the accuracy and propriety of programs’ financial status and assists in the resolution of fiscal issues or inquiries identified by the budget or program staff. The fiscal administrator serves as programs’ primary point of contact for all fiscal matters and works with budget team staff to resolve fiscal issues.

POSITION DUTIES

  • Researches expenditures, encumbrances, invoices, grant payments, and other fiscal matters as requested by staff from assigned program or budget team staff.
  • Reviews expenditure data entered by the Office of Accounting to ensure accuracy of data in the State’s Financial Management Information System (FMIS) for assigned programs.
  • Reviews entries with assigned programs to ensure expenditures match programs’ expectations.
  • Prepares journal entries and adjustments for the FMIS if corrections or other adjustments are needed.
  • Reviews and confirms that Program Cost Accounts (PCAs) for positions within assigned programs are accurate and that expenditures for positions’ salaries in assigned programs are tied to the correct PCA.
  • Reviews position change documents for proper and correct data entry.
  • Attends all program meetings with budget analysts to provide input where applicable on fiscal matters, take notes, and create fiscal action lists based on meeting topics.
  • Assists MSDE budget team with ad hoc reporting and following up on status of appropriation issues and other duties as assigned. 
  • Prepares ad hoc reports and statistical charts and presentations by developing or using spreadsheets, presentation software, databases, and customized State/Federal management information financial systems. 
  • Assists in developing and maintaining manuals, instructions and reporting instruments for financial data collection activities.
  • Supports the budget and program teams in developing responses to requests from auditors, the Department of Budget and Management, the Department of Legislative Services, and other stakeholders.

MINIMUM QUALIFICATIONS


EDUCATION:  Bachelor's Degree from an accredited four-year college or university; coursework in Accounting, Business Administration, Economics, Finance, or Public Administration is preferred.

EXPERIENCE:  Five (5) years of experience in fiscal management working with professional budgets, accounting standards, procurement, funding, audit and grants management. This experience within education programs or related programs is desirable. 

NOTES: 
  1.  Applicants may substitute a Master's degree in business, accounting, economics, finance, or public administration for two years of the experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Knowledge of General Accepted Accounting Principles (GAAP);
  • Knowledge of governmental accounting standards, policies & procedures;
  • Skill in the use of the Financial Management Information System (FMIS);
  • Skill in the interpretation of State and federal laws/ regulations; skill in using accounting, finance & spreadsheet software

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be placed on the eligible (employment) list for one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment -AND- submit their professional resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered. 

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0019 TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

Powered by JobAps