ADMINISTRATIVE AIDE

 

"Together, we are building a stronger Maryland."

-  Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov/

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

• Provide support to the Law Enforcement Training Director in the management of daily operations, as well as assigned programmatic and/or administrative special projects. 
• Maintains important and confidential records, schedules and supplies. 
• Provide administrative support to the Law Enforcement instructors and staff of the Police Training Unit (In-service training) staff to include development of certificates, composing correspondence and other class preparation. 
• Provide administrative support to the Police Entrance - Level Training Unit staff to create tests, complete final administrative audits, monitors payment of tuition fees, grade tests, create re-tests, organize and scan student folders and other class preparation. 
• Proofreads and formats outgoing correspondence for completeness and accuracy for Director and Unit Managers. 
• Drafts routine and complex correspondence for Director's signature. Prepares surveys and maintains statistical reports and records. 
• Receives phone calls and visitors to include scheduling appointments. 
• Provides information to callers in regards to rules, regulations, operational information and refers calls to the appropriate staff member. 
• Establish and provide direct oversight of office and training supplies and procurement activities. 
• Develops, revises and implements office procedures.
• Performs other duties as necessary

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

Minimally, two years of experience doing data entry, sorting data, formatting spreadsheets, preparing reports, generating correspondence, record keeping and electronic file management.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience doing data entry and sorting data or manipulating spreadsheets or setting up mail-merge or preparing reports or generating correspondence. 
• Experience with professional work in a law enforcement agency.  
• Experience with COMAR interpretation.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Tiara Mills

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.