MANAGEMENT ASSOCIATE

 "Together, we are building a stronger Maryland."

-  Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we do https://dpscs.maryland.gov and  mpctc.dpscs.maryland.gov

This is a Special Appointment position. The incumbent serves at the pleasure of the appointing authority. NOT CURRENTLY APPROVED FOR TELEWORKING.

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This position is responsible for providing direct administrative support to the Director of the Leadership Development Institute (LDI), Program Administrators and other staff within the unit. This includes full clerical responsibilities within the LDI Unit.

·  Provide administrative/clerical support to the Director, Program Administrators, and other staff. Assist with logistics, planning, scheduling, organizing, managing and implementing of programs, initiatives, awards ceremonies, special projects, etc. for the Leadership Development Institute.

· Maintains important confidential records, schedules staff meetings, conducts property inventory.

·  Creates and maintains electronic files for related LDI documents in an easy retrievable manner.

· Prepares requisitions, catering requests, travel/reimbursements, expense reports, TRAC forms, training requests, program certificates, completion letters, program approvals, and other related ·forms as needed.

· Drafts routine and complex correspondence for Director's signature.

· Takes and disseminates minutes of LDI-related meetings.

· Proofreads and formats outgoing correspondence for completeness and accuracy for the Director.

·  Provides administrative oversight/support of online survey subscriptions and related uses, copying, scanning, distributing, and filing LDI routine paperwork.

· Schedules, organizes, manages, and prepares materials as needed for executive level presentations.

· Maintains confidentiality, with regards to sensitive and confidential business matters.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing administrative, secretarial, or clerical work involving typing duties and office technology.

Notes:

1. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

At least two years’ experience providing administrative support to senior level leadership and the ability to manage multiple projects at a time.

At least two years’ experience with Microsoft Office, electronic filing, scanning documents, Google Workspace (formerly known as G Suite), mail merge, and on-line surveys and evaluations.

At least one-year experience with data entry, sorting data, understanding spreadsheets, preparing reports, and generating correspondence.

Excellent command of the English language, both spoken and written, comprehensive knowledge of grammar conventions, and attention to detail.

Experience with drafting and disseminating documents, correspondence, professional emails, and meeting minutes, on both your own behalf and on the behalf of your supervisor.

Experience assisting with logistics, prioritization, program planning and organizing, and implementing programs or initiatives.

Strong reading comprehension and critical thinking skills.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

 CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave - ten (10) days of accumulated annual leave per year. 
• Sick Leave - fifteen (15) days of accumulated sick leave per year.  
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
• Holidays - State employees also celebrate at least twelve (12) holidays per year.   
• Pension - State employees earn credit towards a retirement pension.
• Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program
• Free Mass Transit Benefit​- Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For other HR related questions, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Oluwakemi Oyesile

oluwakemi.oyesile@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

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