Fiscal Grants Specialist

The Governors' Office of Crime Prevention and Policy serves as a coordinating office that advises the Governor on criminal justice strategies. The office plans, promotes, and funds efforts with government entities, private organizations, and the community to advance public policy, enhance public safety, reduce crime and juvenile delinquency, and serve victims.

16

100 Community Place, Crownsville, MD 21032

To ensure the proper distribution and spending of state and federal grants per Maryland and federal guidelines. The position evaluates and monitors spending, approves the distribution of grant monies, assists in reconciling grant system data to the statewide financial system, prepares quarterly and final reports, processes close out of grants, and provides technical support to grant recipients as needed. This position requires a strong attention to detail, accuracy, and excellent customer service skills.

Monitor spending to ensure sub-recipients are utilizing funding for direct services as intended and expenditures are appropriate and allowable.  Communicate with grantees if there is slow or no movement and document obstacles or problems that are causing delays along with an estimated date for resolution.  In the event sub-recipient cannot utilize funding as intended, de-obligation may be warranted to distribute funding elsewhere. Assist with the closeout of grant awards by reviewing the Property Inventory Report form for discrepancies, process the closeout in GMS and create and prepare closeout files for storage and archiving.

Process financial reports submitted by sub-recipients for reimbursement. Verify amounts are appropriate and within budget.  This may involve reviewing and verifying source documents such as receipts, invoices, mileage logs, credit card statements, timesheets and payroll registers. If there are issues and/or standards that are not met, communicate with sub-recipient(s) and internal staff to resolve them.  Notify sub-recipients that are overdue in submissions.  Timeliness and accuracy are paramount to ensure fund availability.

Perform monthly reconciliations between GMS and FMIS and communicate any discrepancies or anomalies to accounting. Research discrepancies and work to correct errors and issues with prior account balances. This involves examining original source documents and posted transactions and working with other Division personnel and end-users to resolve. Prepare quarterly and final 425 reports in Just Grants and PMS systems after reconciliations and cumulative drawdowns.  Collect and store backup documentation for grants with special conditions and receipt requirements. 

Process Grant Modifications when there is a change to budget line items, grant award period, or change in internal or external personnel.  Review form and supporting documentation, verify amounts and prepare Grant Adjustment Notice (GAN) in GMS and notify sub-recipient. 

Provide customer service and technical assistance to sub-recipients and internal staff on fiscal and related matters. Provide general information on grant budgets.

PREFERRED QUALIFICATIONS:

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave - ten (10) days of accumulated annual leave per year.
• Sick Leave - fifteen (15) days of accumulated sick leave per year.  
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least twelve (12) holidays per year.  
• Pension - State employees earn credit towards a retirement pension.
• Positions may be eligible for telework.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.