MPT Administrative Assistant, Senior

Maryland Public Television, commonly known as MPT, is a public television network that broadcasts throughout the entire state of Maryland and the District of Columbia and into parts of Delaware, Pennsylvania, Virginia, and West Virginia. MPT is Maryland's only statewide broadcaster. Headquartered in Owings Mills, MPT is a member of the Public Broadcasting Service (PBS) and is a producer of both locally and nationally distributed TV programs and digital content.

MPT 0005

Maryland Public Television

11767 Owings Mills Blvd

Owings Mills MD 21117

Maryland Public Television is looking for a competent Contractual Senior Administrative Assistant to serve as the primary administrative assistant to the Vice President of Development and the nearly 30- person development team at MPT.

Assist the VP of Development in scheduling meetings/conferences including times, attendees, and room assignments.

Access to the VP of Development's electronic calendar. Set meetings and appointments. Answer phones and take messages for the VP of Development.

Book travel arrangements for the VP of Development and division managers.

Assist VP of Development in answering and writing correspondence.

Create annual and bi-annual contracts for division artists and independent contractors.

Keep abreast of contract end dates and renewals.

Track, pay and verify for accuracy all expense invoices for the Vice President of Development.

Ensure all expense invoices are always up to date and accurate.

Create purchase orders and blanket purchase orders in the State of Maryland Financial Management Information System (FMIS) for division vendors.

Track all purchase orders, purchase order numbers, expiration dates and purchase order amounts in Excel or Google spreadsheets.

Conduct and maintain annual physical inventory for development division.

Track all physical furniture and electronics for the development division. Maintain and submit all required paperwork to the MPT Finance Office. Follow all state of Maryland regulations in disposing of broken and missing furniture and electronics.

Assist the development division with special events which includes securing food for pledge, major and planned giving and the special events teams as needed, ordering office supplies and equipment and physically assisting at live events.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Four years of experience with administrative staff or professional work.

Strong preference will be given to applicants that possess the following. Include clear and specific information on your application regarding the qualification(s).

Experience with the State of Maryland Financial Management Information System (FMIS).

Experience composing, proofreading, and editing business correspondence.

Experience and proficiency in Word, PowerPoint, and Excel as well as Google. 

Ability to interact effectively with internal and external parties in a courteous and efficient manner.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The online applications are Strongly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to Maryland Public Television – HR, 11767 Owings Mills Blvd., Owings Mills, MD 21117. Paper application materials must be received by the closing date for the recruitment.  No postmarks will be accepted. 

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-581-4382. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact Aaron Clark at 410-581-4115.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.