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Executive Assistant

ADMINISTRATOR I

Recruitment #24-007688-0003

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Introduction

The Executive Assistant is appointed by, and serves at the pleasure of, the Governor. The successful candidate will possess the core competencies, skills, and passion to provide effective administrative support to two Deputy Chiefs of Staff in a fast-paced, high-pressure environment.

To apply, please submit your resume to Rachel Kleinhandler at rachel.kleinhandler@maryland.gov by the deadline, Friday, July 12 at 11:59PM ET. The subject line should read: YOUR NAME – Executive Assistant.

GRADE

16

LOCATION OF POSITION

Annapolis, MD with some travel

POSITION DUTIES

General Purpose: The Executive Assistant is responsible for providing high-quality administrative support to two Deputy Chiefs of Staff (DCOS) to Governor Wes Moore. The successful candidate will have excellent time-management skills, the ability to work well under pressure and in the face of several competing priorities, and superior interpersonal skills. Previous experience supporting busy executives preferred but not required.

Responsibilities:
  • Scheduling, tracking, and updating internal and external meetings in real-time to maintain a high level of organization – troubleshooting as necessary to keep schedules on track  
  • Receiving and managing phone calls by responding directly, delegating, or otherwise ensuring a response has been handled  
  • Coordinating receipt of briefing or meeting materials  
  • Supporting the preparation of briefing or meeting materials 
  • Greeting guests and visitors promptly and professionally 
  • Assisting with questions, needs, and concerns – both internally and externally – by handling, delegating, or escalating for DCOS attention 
  • Working closely with policy advisors to ensure coordination across the office 
  • Collaborating with the Governor’s front office on items of high priority across the portfolio  
  • Assisting with the planning, coordination, and implementation of special projects, initiatives, briefs, and events 
  • Building and maintaining positive working relationships with stakeholders both within and outside state government, including other government officials, agency heads, staff members, and external partners 
  • Other duties and projects as assigned

MINIMUM QUALIFICATIONS

The successful candidate will have demonstrated many or preferably all of the following:
  • Experience supporting one or more senior level executives  
  • Excellent planning and organizational skills and ability to multitask 
  • Experience meeting multiple deadlines – both short- and long-term – prioritizing tasks and managing time effectively 
  • Identifying opportunities for process improvement and efficiency enhancement in the deputies' office operations and implementing appropriate solutions 
  • Excellent written and verbal communication skills  
  • Stellar attention to detail 
  • Ability to handle sensitive and confidential information with discretion

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To apply, please submit your resume to Rachel Kleinhandler at rachel.kleinhandler@maryland.gov by the deadline, Friday, July 12 at 11:59PM ET. The subject line should read: YOUR NAME – Executive Assistant.

The State of Maryland is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The State of Maryland is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. The State of Maryland is committed to providing reasonable accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. The State of Maryland will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.



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