Skip to Main Content

ADMINISTRATIVE SPECIALIST I

Recruitment #25-001755-0007

Go Back Apply View Benefits

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DLI team today! The Division of Labor and Industry (DLI) is seeking a dedicated candidate to fill an important role within our Maryland Occupational Safety and Health (MOSH program.

As a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

10

LOCATION OF POSITION

10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031

Main Purpose of Job

This position is the direct assistant to OSH Compliance Officer Supervisors and the staff of OSH Compliance Officers in the Hunt Valley Regional Office. This position provides administrative support by overseeing the day-to-day administrative responsibilities of the regional operations.

POSITION DUTIES

Provide Support to Regional supervisors, duties include:

  • Schedules informal conferences and completes scheduling checklists, prepares and email informal conference confirmation, prepares informal Settlement Agreement (legal binding document) for the informal conference, prepares and posts informal conference schedule.
  • Maintains an accurate, up-to-date calendar log of informal conferences, formal hearings, pre-trial conferences, training, staff meetings, supervisor's meeting, and scheduled leaves for all regional personnel.
  • Prepares internal and external correspondence as needed by the regional supervisors including but not limited to letters, memos, emails, faxes and other documents.
  • Prepares monthly Sick Leave Report for the purpose of recording documented and undocumented sick leave usage and forwards copies to Supervisor and MOSH Personnel Liaison office. Prepares monthly FARS Report.
  • Check case files and citations for completeness, conformity and accuracy in preliminary regional review  stages. Enter information into the regional case file tracking database before submitting to Regional Supervisor or Operations.
  • Run the abatement report and track open abatements and prepare and execute correspondence with employers per the FOM for follow-up inspections. Provide guidance and answer questions and explain  responsibilities to employers.
  • Receives and verify inspector's OIS time tracking; records information and maintains Summary of Training Attendance records for the purpose of ensuring accurate documentation on inspectors; duties, before submitting to the Regional Supervisor.
  • Establishes and maintains a filing system to ensure that all materials (letters, memos, reports, datasheets, etc.) are kept in a central location and to ensure that materials are available and maintained as documentation.
  • Verifies and if necessary, corrects calculations on expense reports, before submitting to the Regional Supervisor for signature.
  • Other duties assigned by management.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience using Google Applications/Workspace and Microsoft Office Suite.

Experience working independently and working with and supporting multiple projects and programs simultaneously.

Administrative experience including but not limited to creating and compiling reports, handling confidential information, and collecting and tracking data, etc.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MD Labor/DUI) to determine whether any monies are owed to MD Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection. 

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. 

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Brianna Freeman via email to brianna.freeman1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION 

Completed applications, required documentation, and any required addendums may be mailed to: 

Maryland Department of Labor/Office of Administration
Attn: Admin Spec I (#25-001755-0007)BF
100 S. Charles Street, 5th Floor
Baltimore, MD 21201 

The MD State Application Form can be found online 

Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

Powered by JobAps