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Docket Specialist

ADMINISTRATIVE AIDE

Recruitment #25-002572-0013

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 

GRADE

ASTD11

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

This is an advanced level administrative support position performing specialized administrative tasks involving scheduling and docketing the full range of disciplinary appeal hearings for DPSCS before the Correctional Officer Bill of Rights’ (COBR) Hearing Board and Law Enforcement Officers Bill of Rights (LEOBR). This position regularly reviews disciplinary appeals and schedules cases in four (4) Hearing Board locations (Baltimore, Jessup, ECI, Hagerstown) throughout the state of Maryland, routinely verifies the COBR/LEOBR Board eligibility through the random selection and discipline verification process and creates and distributes hearing notices in a timely manner. Receives, reviews and processes all COBR/LEOBR hearing case correspondence and telephonic communications. This position is responsible for the issuance and endorsement of subpoenas upon approval of the COBR/LEOBR Board Chair. This position also serves as the Postponement Clerk and is responsible for fully managing postponement requests and processing them upon approval of the COBR/LEOBR Board Chair or the agreement of the representatives in the case. This position consistently maintains and updates official COBR/LEOBR case file documentation, indexes, and forms; the electronic calendar; the scheduling databases; the board selection database and electronic correspondence for accurate and current case status review. This position closes each official case file in accordance with the guidelines set forth for each disposition. This positions indexes all closed case files in accordance to established organizational practices. This position prepares the Certificate of Record for Circuit Court appeals. This position schedules training classes for COBR hearing board members, supervisory correctional officers within each facility, appointing authorities for each facility as well as IID investigators. This positions prepares monthly reports of current case log to include amount of hearings held, postponements, settlements, administrative closures, continuances, motions, notices distributed, penalty increases, subpoenas distributed, board members vetted, and new cases received. This position requires use of independent judgement and works under general supervision. This position serves as primary contact between representatives for the charged employee, the facilities, the witnesses, the charged employee and the department’s management advocate. Reviews current Maryland law to maintain adherence to COBR/LEOBR practices. 

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

 

1. Experience utilizing a randomizer, performing data entry and sorting data or manipulating spreadsheets or setting up mail-merge or preparing reports or generating correspondence, scheduling and Smartsheets.

2. Experience with professional work in a law enforcement agency.

3. Experience with law clerk duties and responsibilities.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

 

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)

· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year

· Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Tiara Mills

tiara.mills@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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