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FISCAL ACCOUNTS TECHNICIAN SUPERVISOR

Recruitment #25-004524-0002

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 


This position is limited to current contractual and regular Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.


GRADE

14

LOCATION OF POSITION

Somerset County

Eastern Correctional Institution

30420 Revells Neck Road

Westover, MD  21890

POSITION DUTIES

The main purpose of this position is to supervise and perform fiscal duties in any one of the various Accounting functions that may include (1) initiate and maintain the payroll and leave records and process bi-weekly payroll, (2) process inmate accounts transactions, (3) post cash, check or money order deposits, (4) review and process vendor invoices for the accounts payable system, (5) prepare accounts receivable invoices for services rendered to others or debts due to the Department, (6) entering and monitoring equipment through the automated fixed assets system, and (7) responsible for materials and supplies management through an automated system.

A. Supervise Payroll
1). Verify Data from TCP (Time Clock Plus) pertaining to payroll hours worked per day, suspensions imposed, leave used, shift differential earned, leave without pay and holidays used, for Regular and Contractual Employee’s.
2). Provide leave balance information to employees and assist with payroll problems.
3). Collect biweekly timesheets for Regular and Contractual employees.
4). Maintain adjustments and problem solving discrepancies.
5). Conduct Bi-weekly Audits of Leave -
a. Contact the previous employers of those persons who have transferred to the division from other state agencies for the purpose of obtaining their leave balances, dates of entry to state services, and other pertinent information.
b. Contact employee when they have been overpaid to arrange payments plans with employee.
6). Reviews various Workday reports to ensure that the leave is accurate
7). Review Pay results report against Central Payroll Bureau Check Register

B. Supervise Inmate Accounts
1). Responsible for posting inmate accounts transactions to the Maryland Offender Banking System (MOBS) associated with cash receipts, telephone, payroll, disbursements, releases, transfers and other entries that impact inmate accounts.
2). Respond to inquiries concerning an inmate’s account
3). Assist in reconciling balances to agency bank account and the State of Maryland Financial Management Information System (FMIS)
4). Perform daily lockbox operations to post deposits to inmate accounts
5). Review and return inmate mail to senders as needed

C. Supervise Cash and Check Receipts
1). Ensure checks or money orders are restrictively endorsed and stamped “For Deposit Only” and recorded in the Cash Receipts Log.
2). Process daily receipts - verify, reconcile, deposit and maintain cash receipts posted by bank’s automated system (lockbox, or vendor secure deposit) and those prepared manually by other Fiscal Technicians
3). Prepares deposit slips from daily receipts, post deposit into the Financial Management Information System (FMIS), and confirm that the deposit proves in the unit’s database (Offender Based State Correctional Information System II (OBSCIS II), and MOBSII, etc.
4.) Ensure that a positive balance is readily available for the daily work by completing the daily check reconciliation summary by end of day
5.) Manage deposited funds by tracking the daily deposits and returned checks in an Excel spreadsheet
6.) Assist with research and transfer from the suspense account in FMIS
7.) Assist in review of Central Collection Unit Debt Payment and Postings

D. Supervise Accounts Payable
1). Open and sort mail to include date stamping and logging invoices into Excel spreadsheet
2). Scan invoices that need to be authorized by receiving unit
3). Process invoices by accumulating all necessary information and backup documentation to insure the timeliness and accuracy to submission to the State of Maryland General Accounting Division
4). Process interagency transfer by accumulating all necessary data to insure timeliness and accuracy of payments to other state agencies. Review procurement and receiving documents to match the invoices
5). Assist vendors with inquiries concerning payments, to include research on the State of Maryland FMIS, Advanced Purchasing Inventory Control System (ADPICS) screens

E. Supervise Accounts Receivable
1) Establish an accounts receivable for amounts owed by a unit of federal, state or local government, an employee, other individuals or entities.
2) Ensure the documentation includes the name of individual or agency to be invoiced. Purpose, date or period of the debt, and amount to be invoiced, and/or details to determine the amount.
3) Ensure invoices prepared timely and input into the FMIS Relational Statewide Accounting and Reporting System (RSTARS)
4) Review Accounts Receivable aging report and notify debtor every 30 days for payment.
5) Except for State and Federal agencies, send accounts that remain delinquent for ninety days to the State of Maryland Central Collections Unit. State and Federal delinquent accounts are 180 days. 6) Make calls to agencies and individuals when appropriate for collection and document efforts.

F. Supervise Fixed Assets
1). Post equipment valuing at $500 for capital and $250 for sensitive to the Financial Management Information System Fixed Asset System Module with documentation from paid invoices and property receipts. Input any building, land and improvements, and construction as appropriate from the Division of Capital Construction and Facilities Maintenance
2). Run monthly FMIS reports Detail Accounting and Financial Reports (DAFRT100, as well as others) and compare equipment and land objects to the Property Officer A-track inventory system. Note any discrepancies and follow up with the Fiscal Officer and Property Officer.
3). Assist in monthly reconciliation report by providing information for the control account
4). Assist in preparing Annual Report of Fixed Assets to the Department of General Services

G. Supervise Materials and Supplies fiscal functions
1) Post transactions to the Enterprise Inventory Management System (eIMS) to account for the materials and supplies inventory to all warehouses for inventory management for items received and disbursed
2) Posts transactions for the periodic counts to the warehouses. Verifies the ending counts for overage and shortage amounts.
3) Posts receiving documents to FMIS for commodities received.
4) Contacts the warehouse custodians concerning problems and discrepancies.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Two years of professional experience supervising and evaluating the work of subordinate staff in the finance field.

Two years of professional experience utilizing automated systems for processing accounts payable, accounts receivable, banking receipts and disbursements, supply inventory, or fixed asset inventory.

LIMITATIONS ON SELECTION

This position is limited to current contractual and regular Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year
· Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Terrayl Goode

Terrayl.Goode@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.





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