Senior Administrative Assistant

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade.

**A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and MCCP Board Rules & Regulations**

This is an advanced-level administrative position performing a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing direct support to large department upper level managers or cabinet members in a variety of administrative functions.  Work requires full knowledge of office administration and must demonstrate effective decision making.  Work procedures include but not limited to managing complex payrolls, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic financial/bookkeeping duties such as accounts payable, department billing and receiving payments.  Work in this class is non-routine and often cyclical in nature.  The employee carries out work in accordance with general instructions from the supervisor. Senior Administrative Assistants typically supports supervisors, managers or directors over larger divisions or smaller departments.

High School diploma or GED and two (2) years of responsible administrative experience which demonstrates full knowledge of multiple administrative functions such as payroll/financial duties, managing department documentation, purchasing and/or supporting supervisors or managers.  A technical certification in Office Administration or closely related area may substitute for one (1) year of experience.  Advanced training in office administrative or closely related area is preferred at this level. 

NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.  

NOTE:  Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register.  The current vacancy is with the City of Montgomery Parks and Recreation Department but this hiring list could be used for other departments if vacancies occur. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire.  For this reason, applicants are urged to fill in the online application and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If the number of qualified applicants exceeds the appropriate number of eligible applicants for immediate referral, a selection procedure will be administered. Tied scores will not be broken. If the number of qualified applicants is equal to or less than the appropriate number for referral, qualified candidates will be certified as equally qualified.

BENEFITS: Employees are offered a competitive benefits package which includes health, dental, and life insurance, paid annual and sick leave, paid holidays, and a retirement program.

DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).

BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)

EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Personnel Department reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs.  Please visit the Update Contact Information page to log in and update to your contact information at any time.