PERSONNEL PAYROLL ASST III (T/P)

  ** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**

The Personnel Payroll Assistant III is responsible for human capital management (HCM) transactions, time entry, payroll processing and payroll/personnel reporting for the Department of Public Works (DPW).

• Process payroll and time-entry for an employee group within DPW.
• Maintain employee personnel records, absences, and leave balances.
• Process and maintain supporting documentation.
• Audit payroll and payroll-related reports for accuracy.
• Generate various payroll reports to managers, departments and agencies.
• Prepare payroll and human resource documents.
• Enter, review, edit and approve time using the City’s online time entry system.
• Process special pay and calculate retroactive adjustments.
• Prepare payroll hours, salary dollars and benefits adjustments.
• Track employee personnel/payroll/benefits records using PeopleSoft and HCM.
• Provide support to employees regarding timecard processing and employee benefits.

Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Regular status as City of Milwaukee employee, having successfully completed a probationary period for a civil service position.
2. Four years of progressively responsible office support experience including one year as a Personnel Assistant or a related title in salary grade 6HN such as Accounting Assistant II, Administrative Assistant II, Office Assistant IV, Customer Service Representative III level or higher or equivalent experience.

Equivalent combinations of education and experience may also be considered.

IMPORTANT NOTE: College transcripts are required and must be received by the application period closing date. Transcripts should be attached to your online application. Applications without transcripts attached will be considered incomplete and will be rejected. Student/unofficial copies are acceptable; however, your transcript must be legible and include your college/university name, your name, the degree completed (if applicable) and the date completed.

• Knowledge of the City’s Human Capital Management (HCM).

• Knowledge of payroll and federal compliance requirements for City employees.
• Knowledge of payroll processes, the Human Capital Management (HCM) and City Time System.
• Knowledge of customer service best practices and the ability to incorporate them into operations.
• Ability to communicate effectively, both orally and in writing.
• Ability to learn and work with the City’s Human Capital Management and City Time System.
• Ability to read, interpret and explain benefits, payroll deductions and leave policies and procedures.
• Ability to perform accurate data entry and mathematical calculations.
• Ability to communicate with culturally diverse individuals at all levels inside and outside the organization.
• Ability to work well independently and as a team member.
• Proficient using standard computer software programs such as word processing, spreadsheet, and payroll database. 
• Ability to perform work with a high degree of accuracy.
• Ability to think critically and analytically. Ability to work with sensitive information.
• Ability to work effectively under pressure and tight time constraints.
• Integrity and the ability to maintain complete confidentiality.

The current salary range (Pay Range 5EN) for City of Milwaukee residents is $40,501 -$46,752 annually, and the non-resident salary range is $39,507-$45,605.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, written tests, interview, or other assessment methods.  The Department of Employee Relations and the Department of Public Works (Administration) reserve the right to call only the most qualified candidates to oral, performance tests or personal interviews. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

Note: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

APPLICATIONS and further information can be accessed by visiting www.jobaps.com/MIL.

• Applications and transcripts should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.