ADMINISTRATIVE SPECIALIST-SENIOR

** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**  

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Administrative Specialist-Senior is the primary administrative and executive support for the City Attorney and backup support to Deputy City Attorneys.

• Serve as primary contact for access and appointment scheduling for the City Attorney; coordinate the schedules of the City Attorney and the Special Deputy City Attorney.
• Provide administrative support for the City Attorney and Deputy City Attorneys.
• Serve as back up to the Business Finance Officer for invoice and bill payments.
• Maintain the department’s checking account.
• Update departmental letterhead and internal templates in ProLaw; make other adjustments and additions to ProLaw.
• Secure opinions, briefs and confidential documents in EDocs.
• Process uninsured motorist settlements.
• Track and distribute Common Council files for City Attorney review and signature    

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• The Administrative Specialist–Senior must be able to perform light physical work, exerting up to 10 pounds of force occasionally to move objects.
• Based upon each department’s responses to the COVID-19 pandemic and the needs of each department, employees may be expected to work from home intermittently or continuously.

1. Regular status as City of Milwaukee employee, having successfully completed a probationary period for a civil service position.
2. Bachelor’s Degree in business administration, public administration, or a related field from an accredited college or university.
3. Two years of progressively responsible experience performing complex administrative duties related to the essential functions above.   

Equivalent combinations of education and experience may be considered; however, there is no substitution for the experience described under #3, above.  

IMPORTANT NOTE: College transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application. Unofficial copies are acceptable; however, your transcripts must be legible and include your name, the college name, the degree completed, and the degree completion date.

• Knowledge of office systems and procedures.
• Proficiency with standard word processing, spreadsheet, and database software.
• Ability to learn and use legal office support software.
• Ability to learn and use legal record keeping software.
• Ability to learn and use court filing software.
• Oral communication to communicate effectively with diverse individuals.
• Written communication skills, including the ability to write correspondence and reports.
• Interpersonal skills; ability to build and maintain effective working relationships across levels.
• Customer service skills; ability to be responsive and sensitive to the needs of diverse clients.
• Problem-solving and decision-making skills.
• Ability to read, understand, and interpret technical documents and departmental policies and procedures.
• Ability to handle multiple projects with varying deadlines.
• Ability to maintain complete and accurate records.
• Ability to remain calm under pressure.
• Ability to work with diverse groups of people, including coworkers, supervisors, public officials, people in other departments and the public.
• Ability to work effectively both independently and as a team member.
• Ability to identify opportunities for process improvement.
• Ability to maintain confidentiality.

The current salary range (Pay Range 2EX) is $48,670 - $63,426, and the resident incentive salary range for City of Milwaukee residents is $50,130 - $65,329. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, written tests, interview, or other assessment methods.  The Department of Employee Relations and the City Attorney’s Office reserve the right to call only the most qualified candidates to oral, performance tests or personal interviews.  Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.      I

NITIAL FILING DATE – The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the Department of Employee Relations and/or the hiring authority.     

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current non-probationary City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process will be considered. Individuals with exempt, provisional, temporary or emergency appointments are not eligible for transfer/promotional opportunities.  

• APPLICATIONS and further information can be accessed by visiting www.jobaps.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

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The City of Milwaukee values and encourages diversity and is an equal opportunity employer.