EMERGENCY COMMUNICATIONS HUMAN RESOURCES ASSISTANT

** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY. **

The Human Resources Assistant performs time entry and payroll processing, executes personnel transactions in the human resources management system (HRMS), and supports the Emergency Communications Human Resources Administrator for the Department of Emergency Communications (DEC).

Payroll/Human Resources Management System (HRMS) Processing

• Edit, audit, and reconcile online time entry on a biweekly basis for DEC employees in accordance with applicable rules and policies. Complete online time adjustments for payroll errors, corrections, and separation payouts. Provide support to employees regarding time entry processing.
• Maintain employee information in HRMS and in personnel files, such as appointments, new employee data, sick leave, jury duty, promotions, transfers, discipline, retirements, and separations.
• Maintain oversight of members on military leave, including carrying out related notifications and payroll processing.
• Complete employment and wage verifications for loan and mortgage companies, attorneys, governmental agencies, and non-profit organizations; meet demand efficiently, especially during high volume periods. 
• Update tax forms. Process shift changes and updates to employees’ personal information.

1.    Regular status as City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.

2.    Associate degree in human resources management, business management, or a related field from an accredited college or university.

3.    Two years of experience providing programmatic support to a human resources function or comparable business function such as payroll, employee relations, benefits, or leave administration.

Equivalent combinations of education and experience may be considered.

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov. Applications without transcripts will be considered incomplete and will be rejected. Your transcript must be legible and include your college/university name, your name, the degree completed (if applicable) and the date completed.

· Experience using the City of Milwaukee’s online time entry system.

· Experience using Oracle’s Peoplesoft Human Resources Management System (HRMS).

Technical

• Knowledge of customer service best practices.
• Knowledge of administrative support methods, systems, and terminology.
• Ability to efficiently use office equipment, such as telephones, computers, and copiers.
• Knowledge of time entry, personnel, and payroll processes.
• Ability to provide support to departmental leaders relative to human resources functions, including recruitment, selection, training, compensation, and benefits.
• Ability to read and understand job procedures, personnel policies, and ordinances.
• Knowledge of mathematics as it applies to payroll and time entry procedures.
• Ability to use the City of Milwaukee’s online time entry system to edit, audit, and reconcile online time entry for departmental employees; ability to accurately calculate separation payouts.
• Ability to troubleshoot and resolve time entry and payroll issues.
• Ability to effectively use the Peoplesoft HRMS system in order to execute personnel transactions.
• Proficiency in using standard computer applications such as word processing, spreadsheet, and presentation.
• Ability to compile information and data to create reports.
• Ability to interpret and explain benefits, payroll deductions, and leave policies and procedures.

The current salary range (Pay Range 5IN) is $49,396-$55,763 annually, and the current resident incentive salary range for City of Milwaukee residents is $50,878-$57,436 annually. Appointment will be made in accordance with the City of Milwaukee salary ordinance.

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, a written test, an interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral exams, performance tests, or personal interviews. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after Friday, April 22, 2022. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority. 

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• Applications and transcripts should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.