Recruitment #2111-4632-001


*This position is exempt from civil service; the incumbent serves at the pleasure of the Community Development Grants Administration Director. *

 Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

 The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.


Under the leadership of the Associate Director, the Grant Monitor position is responsible for overseeing and evaluating assigned Community Development projects.

Essential Functions

Technical Assistance. 

  • Provide technical assistance to all assigned project (staff and board of directors) in moving projects under contract, accomplishing project objectives and in utilizing resources in substantial conformance with all prescribed Federal, State and City laws, regulation, ordinances and policies.
  • Assist project operators on an on-going basis in the implementation of approved activity.
  • Ensure that CDGA funded activity conforms to all programmatic requirements.
  • Attend project meetings and board meeting for all assigned projects; coordinate agencies and individuals for combined meetings relative to sharing resources, information and/or identifying and solving common problems.

 Monitoring and Data Collection

  • Conduct in-depth field visits to assigned projects within the CDGA annual timetable utilizing prescribed guidelines and instruments for field visits.
  • Conduct inspections on a routine basis throughout CDGA program year utilizing prescribed guidelines and offering technical assistance to assigned projects; collect qualitative and quantitative information and data for all field visits.
  • Collect and process various progress reports, documents and data on assigned projects to determine progress, to solve problems to determine effect on beneficiaries, to determine if project or approach is feasible and to assess the effectiveness of activities in meeting objectives. 
  • Collect, review and process various progress reports for Federal, State and City regulatory requirements, meeting various timelines.

 Evaluations and Reporting Findings 

  • Evaluate the effectiveness of project activity and performance of project operators.
  • Using the results of data collection and analysis for all assigned projects prepare narrative letters within prescribed guidelines and time frames to assigned projects addressing the issues, questions and areas monitored that formed the basis of the site visit.
  • Use various data collected throughout the program year, to perform annual evaluations and performance reports in prescribed format for all assigned projects.
  • Maintain updated project files and all assigned projects with prescribed data and documents. 
  • Attend appropriate meetings, conferences and seminars regarding projects, presenting information, answering questions and/or obtaining knowledgeable data to assist projects in program activity. 
  • Participate with other staff in revising internal organizational procedures and instruments and making recommendations for improvements. 

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

  • Individuals who complete an application for general City employment on or after September 1, 2021 and are subsequently appointed to a position must provide proof of being vaccinated against COVID-19 (i.e., received both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine) or have an approved religious or medical accommodation within ten business days of their employment start date.

Minimum Requirements

  1. Bachelor’s degree from an accredited college or university in Business Administration or a related degree field.
  2. Two years of related grant writing or grant administration experience.
  3. Valid driver's license and availability of a properly insured vehicle at time of appointment and throughout employment*. (*Automobile allowance is provided.)

 Equivalent combinations of education, training and experience may also be considered.

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application. Applications without transcripts attached will be considered incomplete and will be rejected.  Your transcript must be legible and include the following information:  the university or college name, your name, the degree completed (if applicable) and the date the degree was completed. Student copies are acceptable.

Knowledge, Skills, Abilities & Other Characteristics

Technical and Critical Thinking:

  • Knowledge of governmental policies, procedures, and regulations.
  • Knowledge of grant funding and reporting.
  • Ability to master oversight and monitoring of federal grant procedures.
  • Knowledge of mathematics and the ability to make accurate calculations.
  • Ability to read and interpret complex job-related documents.
  • Ability to utilize related computer software programs including all Microsoft Office applications.
  • Ability to stay current with evolving technology changes necessary to perform web-based duties.
  • Ability to problem solve, apply critical thinking and trouble-shooting skills.
  • Ability to take decisive action to ensure that grant tracking files and reports are accurately maintained.

 Communication and Interpersonal

  • Ability to prepare accurate and effective written communications, including reports, memos, letters, and other documents.
  • Ability to provide excellent customer service to City Departments and the public.
  • Ability to verbally communicate effectively to colleagues, department heads, Community-Based Organizations (CBOs), and members of the public.
  • Ability to listen well and to communicate effectively both in person, video applications, email, and over the telephone.
  • Ability to work independently, prioritize tasks and follow through on assignments to completion.
  • Ability to work cooperatively with team members and serve as back-up on critical job functions shared among a small work team.
  • Ability to perform work with a high degree of accuracy and detail.
  • Ability to work in a diverse, collaborative, time-sensitive environment, managing multiple tasks that are deadline-driven.
  • Ability to work effectively and positively with people whose backgrounds may differ from one’s own.
  • Ability to remain professional at all times.

Current Salary

The current starting salary range (PG 2GX) is $51,469-$72,063 annually, and the resident incentive salary for City of Milwaukee residents is $53,013 - $74,225 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.


 The City of Milwaukee provides a comprehensive benefit program which includes:

  • Defined Benefit Pension Plan
  • 457 Deferred Compensation Plan
  • Health and Dental Insurance
  • Comprehensive Wellness Program
  • Onsite Clinic Services
  • Onsite Employee Assistance Program
  • Alternative Work Schedules
  • Long Term Disability Insurance
  • Group Life Insurance
  • Tuition Benefits
  • Paid Vacation
  • 11 Paid Holidays
  • Paid Sick Leave and other paid leaves
  • Flexible Spending Arrangement
  • Commuter Value Pass

 For full details of the benefits offered by the City of Milwaukee, please visit

Selection Process


  • Screening for this position will be based on an evaluation of each applicant’s education, experience, and professional accomplishments, which must be detailed in a cover letter and resume.
  • Cover letter, resume, and college transcripts must be sent via email to:  by 4:45 p.m. on Thursday, December 9, 2021.
  • Please indicate “Grant Monitor” in the subject line of the email message.
  • Questions relative to the selection process may be directed to Mario Higgins by calling 414-286-3844.
  • The City of Milwaukee reserves the right to invite only the most qualified applicants to participate in the selection process.


  • The selection process will be conducted as soon as practical after Thursday, December 9, 2021.
  • Receipt of application materials may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • Interested parties will be contacted to schedule an interview with the department.  Final approval of the promotion is subject to a review by the Department of Employee Relations.
  • If you have additional questions about this posting, please contact Mario Higgins at 414-286-3844 or 


The City of Milwaukee values and encourages diversity and is an equal opportunity employer.