ACCOUNTING ASSISTANT II
Recruitment #2204-0319DC-002
List Type | Original |
---|---|
Requesting Department | MUNICIPAL COURT |
Open Date | 4/28/2022 3:30:00 PM |
Filing Deadline | 5/20/2022 11:59:00 PM |
HR Analyst | Jeff Harvey |
Introduction
Located on the western shore of Lake Michigan, Milwaukee is an urban hub
bursting with energy. Milwaukee provides a casual sophistication – big city
appeal without the big-city hassles. We are accessible and affordable, and our
residents are welcoming. Milwaukee has evolved through the years, bringing
together its unsurpassed old-world charm with a breathtaking Art Museum,
top-flight arts and cultural attractions, professional sports, lakefront
festivals, recreational opportunities and great restaurants.
The City
of Milwaukee is proud to employ a diverse workforce that is committed to
providing exemplary service to the City’s residents. If you have a passion for
being a part of an inclusive team of public servants, please consider the
following opportunity.
Purpose
The
Accounting Assistant II is responsible for providing complex clerical and
accounting functions for the Municipal Court relating to defendant payments, accounting
records, general ledgers, accounting reports, financial statements, accounting
documents, records, and related correspondence.
Essential Functions
Accounting and Reporting
- Process accounts receivables, account payables, and purchase orders within Oracle’s PeopleSoft Financial Management Information System (FMIS) as well as create and maintain vendors.
- Perform data entry into spreadsheets for budget tracking and generate basic budget reports via FMIS.
- Prepare daily deposits. Accurately balance all tender and transactions on a daily basis.
- Assist defendants in setting up payment plans.
- Accurately enter case payment information into the Court’s proprietary case automated management system (CATS).
- Process incoming daily mail including opening, sorting, logging, and applying payments.
- Prepare Jury Demands and Appeals for filing with Circuit Court.
- Maintain physical and electronic files for the work section.
Customer Service
- Handle daily defendant payments (via cash, check, and credit card) in-person, over the phone, and via U.S. mail.
- Provide case related financial information to defendants and other court personnel.
- Answer questions related to collections activities, including Tax Refund Interception Program (TRIP) payments.
- Answer
questions from other employees, attorneys, agencies, and the general public in-person
and via phone; redirect questions to other department personnel as necessary.
We welcome qualified
individuals with disabilities who are interested in employment and will make
reasonable accommodations during the hiring process in accordance with the
Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with
Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
Please be advised that new employees are required to have received either both
doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date
or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s COVID-19
Vaccination Policy here.
- The Accounting Assistant II must be willing and able to lift and move up to 10 pounds on occasion.
Minimum Requirements
- Four years of office support experience, including one year of experience performing accounting and/or bookkeeping work or other assignments related to the essential functions listed above.
Equivalent
combinations of education and professional experience will be considered.
IMPORTANT NOTE: To receive credit for college, transcripts are
required and must be received by the application period closing date. College
transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov. Applications without transcripts attached will be
considered incomplete and may be rejected. Your transcript must be legible and
include the following information: the university or college name, your name,
the degree completed (if applicable), and the degree completion date.
Desirable Qualifications
- Familiarity with Oracle’s PeopleSoft Financial Management Information System (FMIS).
Knowledge, Skills, Abilities & Other Characteristics
Technical
- General knowledge of accounting principles and practices.
- Ability to process financial information and perform accurate financial calculations.
- Ability to work with computerized accounting systems, spreadsheets, and databases.
- Ability to accurately maintain numerical and alphabetical filing systems.
Communication and Interpersonal
- Effective verbal and written communication skills.
- Interpersonal and customer service skills to be able to work courteously and effectively with supervisors, coworkers, and other city staff to accomplish departmental goals.
- Ability to work courteously, cooperatively, and effectively with people whose backgrounds may differ from one’s own.
Organizational and Professionalism
- Ability to organize, prioritize, and complete work assignments using effective time management skills.
- Attention to detail to ensure accuracy in work.
- Honesty, integrity, and the ability to discreetly handle confidential information.
Current Salary
The current salary range (Pay Range 6HN) is $38,587 annually,
and the current resident incentive salary range for City of Milwaukee residents
is $39,744.
BENEFITS
The City of Milwaukee provides a comprehensive benefit
program that includes the following:
- Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- Onsite Employee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 11 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
For full details of the benefits offered by the City of
Milwaukee, please visit https://city.milwaukee.gov/der/benefits.
Selection Process
THE SELECTION PROCESS
will be job related and will consist of one or more of the following: an
evaluation of related education, experience and accomplishments, written tests,
interview, or other assessment methods. The Department of Employee
Relations reserves the right to call only the most qualified candidates to
oral, performance tests or personal interviews. Information from the selection
process will be used to make a hiring decision. Selected candidates will be
transferred and/or promoted to the position.
INITIAL FILING DATE - The examination will be held as
soon as practical after the deadline listed above. Receipt of applications may
be discontinued at any time after this date without prior notice. However,
recruitment may continue until the needs of the City have been met. Qualified
applicants will be notified of the date, time, and place of the examination.
Unless otherwise required by law, the City of Milwaukee will not provide
alternative test administration. The applicant is responsible for attending all
phases of the job selection process at the time and place designated by the
City of Milwaukee.
Additional Information
- APPLICATIONS and further information can be accessed by visiting https://www.jobapscloud.com/MIL/.
- If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286‑3751 or staffinginfo@milwaukee.gov.
- The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO 603
The City of
Milwaukee values and encourages diversity and is an equal opportunity employer.