ACCOUNTING ASSISTANT II

Recruitment #2204-0319DC-002

Introduction

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big-city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities and great restaurants.

 

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Purpose

The Accounting Assistant II is responsible for providing complex clerical and accounting functions for the Municipal Court relating to defendant payments, accounting records, general ledgers, accounting reports, financial statements, accounting documents, records, and related correspondence.

Essential Functions

Accounting and Reporting

  • Process accounts receivables, account payables, and purchase orders within Oracle’s PeopleSoft Financial Management Information System (FMIS) as well as create and maintain vendors.
  • Perform data entry into spreadsheets for budget tracking and generate basic budget reports via FMIS.
  • Prepare daily deposits. Accurately balance all tender and transactions on a daily basis.
  • Assist defendants in setting up payment plans.
  • Accurately enter case payment information into the Court’s proprietary case automated management system (CATS).
  • Process incoming daily mail including opening, sorting, logging, and applying payments.
  • Prepare Jury Demands and Appeals for filing with Circuit Court.
  • Maintain physical and electronic files for the work section.

Customer Service

  • Handle daily defendant payments (via cash, check, and credit card) in-person, over the phone, and via U.S. mail.
  • Provide case related financial information to defendants and other court personnel.
  • Answer questions related to collections activities, including Tax Refund Interception Program (TRIP) payments.
  • Answer questions from other employees, attorneys, agencies, and the general public in-person and via phone; redirect questions to other department personnel as necessary. 

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s COVID-19 Vaccination Policy here.

  • The Accounting Assistant II must be willing and able to lift and move up to 10 pounds on occasion.

Minimum Requirements

  1. Four years of office support experience, including one year of experience performing accounting and/or bookkeeping work or other assignments related to the essential functions listed above.  

Equivalent combinations of education and professional experience will be considered.


IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov. Applications without transcripts attached will be considered incomplete and may be rejected. Your transcript must be legible and include the following information: the university or college name, your name, the degree completed (if applicable), and the degree completion date.

Desirable Qualifications

  • Familiarity with Oracle’s PeopleSoft Financial Management Information System (FMIS).

Knowledge, Skills, Abilities & Other Characteristics

Technical

  • General knowledge of accounting principles and practices.
  • Ability to process financial information and perform accurate financial calculations.
  • Ability to work with computerized accounting systems, spreadsheets, and databases.
  • Ability to accurately maintain numerical and alphabetical filing systems.

Communication and Interpersonal

  • Effective verbal and written communication skills.
  • Interpersonal and customer service skills to be able to work courteously and effectively with supervisors, coworkers, and other city staff to accomplish departmental goals.
  • Ability to work courteously, cooperatively, and effectively with people whose backgrounds may differ from one’s own.

Organizational and Professionalism

  • Ability to organize, prioritize, and complete work assignments using effective time management skills.
  • Attention to detail to ensure accuracy in work.
  • Honesty, integrity, and the ability to discreetly handle confidential information.

Current Salary

The current salary range (Pay Range 6HN) is $38,587 annually, and the current resident incentive salary range for City of Milwaukee residents is $39,744.

 

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

  • Defined Benefit Pension Plan
  • 457 Deferred Compensation Plan
  • Health and Dental Insurance
  • Paid Parental Leave
  • Comprehensive Wellness Program
  • Onsite Clinic Services
  • Onsite Employee Assistance Program
  • Alternative Work Schedules
  • Long Term Disability Insurance
  • Group Life Insurance
  • Tuition Benefits
  • Paid Vacation
  • 11 Paid Holidays
  • Paid Sick Leave and other paid leaves
  • Flexible Spending Arrangement
  • Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, written tests, interview, or other assessment methods.  The Department of Employee Relations reserves the right to call only the most qualified candidates to oral, performance tests or personal interviews. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

 

INITIAL FILING DATE - The examination will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • APPLICATIONS and further information can be accessed by visiting https://www.jobapscloud.com/MIL/.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286‑3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO 603

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.



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