EMERGENCY COMMUNICATIONS ADMINISTRATIVE SUPPORT SPECIALIST

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big-city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Department of Emergency Communications Administrative Support Specialist functions as the confidential assistant to the Emergency Communications Director handling diverse and confidential work assignments and providing high-level administrative support.

EXECUTIVE ASSISTANCE

• Maintain calendars, schedule live and virtual meetings and conference calls, and carry out special projects.
• Compose, proofread, edit, and format general and confidential correspondence and other documents using software such as Microsoft Word.
• Conduct research and prepare statistical reports using software such as Microsoft Excel.
• Create and add polish to presentations using software such as Microsoft PowerPoint.
• Prepare invoices and financial statements.

• None

1.    Associate degree in business management, communications, or a closely related field from an accredited college or university.

2.    Two years of experience providing high-level administration support.

Equivalent combinations of education and experience may also be considered.

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov. Applications without transcripts will be considered incomplete and may be rejected. Your transcript must be legible and include your college/university name, your name, the degree completed (if applicable) and the date completed.

TECHNICAL

• Knowledge of customer service best practices.
• Knowledge of administrative support methods, systems, and terminology.
• Ability to efficiently use office equipment, such as telephones, computers, and copiers.
• Keyboarding skills and proficiency using standard applications such as Microsoft Office to create documents, use spreadsheets and charts, generate reports, and develop presentations.
• Ability to read and understand job procedures, personnel policies, statutes, and ordinances.
• Skill in proofreading documents to ensure that they are publication-ready; knowledge of English language grammatical and punctuation conventions.
• Ability to manage a high level of detail in order to ensure accuracy in maintenance of files and databases.

The current salary range (Pay Range 2DN) is $52,854-$60,688 annually, and the current resident incentive salary range for City of Milwaukee residents is $54,440-$62,508 annually. 

Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

The City of Milwaukee provides a comprehensive benefit program that includes the following:

· Defined Benefit Pension Plan

· 457 Deferred Compensation Plan

· Health and Dental Insurance

· Paid Parental Leave

· Comprehensive Wellness Program

· Onsite Clinic Services

· Onsite Employee Assistance Program

· Alternative Work Schedules

· Long Term Disability Insurance

· Group Life Insurance

· Tuition Benefits

· Paid Vacation

· 11 Paid Holidays

· Paid Sick Leave and other paid leaves

· Flexible Spending Arrangement

· Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit http://city.milwaukee.gov/Benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The examination will be held as soon as practical after May 16, 2022. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO 204

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.