Located on the western shore of Lake
Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a
casual sophistication – big city appeal without the big-city hassles. We are
accessible and affordable, and our residents are welcoming. Milwaukee has
evolved through the years, bringing together its unsurpassed old-world charm
with a breathtaking Art Museum, top-flight arts and cultural attractions,
professional sports, lakefront festivals, recreational opportunities and great
The City of Milwaukee is proud
to employ a diverse workforce that is committed to providing exemplary service
to the City’s residents. If you have a passion for being a part of an inclusive
team of public servants, please consider the following opportunity.
The Administrative Specialist position enables
the Budget & Management Division to perform its responsibilities in a
timely, accurate and customer-supportive fashion through administrative work
related to development and implementation of the City’s annual Budget. The position ensures the effective
functioning of the Division’s responsibilities pertaining to the Finance &
Personnel Committee by performing a variety of administrative tasks, and
supports the Division’s public information responsibilities through
of Fiscal Budget Administration
- Assist in preparation of vital public
information materials under statutory or critical deadlines.
- Assist in generating complex budget
publications (including the annual plan and budget summary).
- Format various documents using Word, Excel,
- Assist in all necessary liaison with City
departments to accomplish the work division’s tasks.
the ARPA Director in the administration of grant awards, preparation of
contracts, and communications with departments.
- Prepare and distribute forms and materials for
the annual City budget process.
- Prepare and distribute the official annual
city budget documents and related publications.
- Assist in the preparation and submittal of
material for the cyclical Finance & Personnel Committee meetings and the
annual Budget hearings, including speed replies, resolutions, Fiscal Impact
Statements, PowerPoint presentations and other correspondence.
General Office Administration
- Ensure timely distribution of incoming
materials to assigned analysts and the Budget and Management Director.
- Manage and ensure timely and accurate timecard
preparation and all related payroll duties for the Budget & Management
Division, DOA-Office of the Director, and the Environmental Collaboration
- Assist in the hiring process for the Budget
- Order office supplies, process invoices and
maintain office files.
- Prepare routine correspondence using Office
- Schedule meetings and maintain calendar for
We welcome qualified
individuals with disabilities who are interested in employment and will make
reasonable accommodations during the hiring process in accordance with the
Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with
Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
Please be advised that new employees are
required to have received either both doses of the Moderna or Pfizer or one
dose of the Johnson & Johnson vaccine prior to their employment
start date or have an approved religious or medical
accommodation prior to their employment start date. You can find
further information relative to the City’s Covid-19 Vaccination Policy here.
years of progressively responsible administrative support experience performing
duties related to this position.
Equivalent combinations of
education and experience may be considered.
NOTICE: Please do not attach your academic transcripts to your
employment application. The hiring department will verify candidates’ education
as part of the background screening process prior to extending any job offers.
Knowledge, Skills, Abilities & Other Characteristics
of office systems and
to read and interpret budget publications, summaries, and City
proficiency using Microsoft Office Suite, including Word, Excel and PowerPoint.
with office equipment, including telephones, computers, copiers and fax
to learn and effectively utilize the applicant tracking and employee data
systems such as Human Capital Management (HCM) and Financial Management
Information Systems (FMIS) in order to produce reports and to retrieve data.
Communication and Interpersonal Skills
of customer service best practices and the ability to incorporate them into
to communicate clearly and effectively on the phone and in
in all aspects of customer service to build and maintain customer
communication skills to proofread documents so that they are publication-ready;
knowledge of and ability to apply grammatical and punctuation
to establish and maintain positive relationships with supervisors, co-workers,
elected officials, and the public in order to meet organizational goals and
awareness and sensitivity; ability to work cooperatively, effectively, and
fairly with co-workers and citizens whose backgrounds may differ from one’s
Organizational and Critical Thinking Skills
to perform accurate data
to maintain complete and accurate
to handle multiple priorities and to work within tight time
to identify opportunities for process
to approach problems in a logical manner and develop and implement
organizational skills, including the ability to maintain multiple filing
systems, correspondence, confidential documents, reports and other
to think critically and
to work with sensitive
to exhibit exemplary
and the ability to maintain complete confidentiality.
current starting salary (2CN) is $40,678 - $56,941 annually, and the resident
incentive starting salary for City of Milwaukee residents is $41,890-$58,650
above the minimum is possible based upon level of experience and other
qualifications and is subject to approval.
The City of Milwaukee provides a comprehensive benefit program
that includes the following:
- Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- Onsite Employee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 11 Paid Holidays
- Paid Sick Leave and other paid leave
- Flexible Spending Arrangement
- Commuter Value Pass
For full details of the benefits offered by the City of Milwaukee,
please visit https://city.milwaukee.gov/der/benefits.
THE SELECTION PROCESS will
be job related and will consist of one or more of the following: an evaluation
of related education, experience and accomplishments, written tests, interview,
or other assessment methods. The Department of Employee Relations
reserves the right to call only the most qualified candidates to oral,
performance tests or personal interviews. Information from the selection
process will be used to make a hiring decision. Selected candidates will be
transferred and/or promoted to the position.
INITIAL FILING DATE -
The examination will be held as soon as practical after the deadline listed
above. Receipt of applications may be discontinued at any time after this date
without prior notice. However, recruitment may continue until the needs of the
City have been met. Qualified applicants will be notified of the date, time,
and place of the examination. Unless otherwise required by law, the City of
Milwaukee will not provide alternative test administration. The applicant is
responsible for attending all phases of the job selection process at the time
and place designated by the City of Milwaukee.
and further information may be accessed by visiting, www.jobapscloud.com/MIL.
you would like assistance completing an application, please contact the
Department of Employee Relations at (414) 286-3751 or firstname.lastname@example.org.
Department of Employee Relations is located at City Hall, 200 E. Wells St, Room
706, Milwaukee, WI 53202.
The City of Milwaukee values and encourages diversity and is an equal