LEGAL OFFICE ASSISTANT-LEAD

Recruitment #2211-0497DC-001

Introduction

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.


The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Purpose

The Legal Office Assistant - Lead functions as the executive legal secretary to the Deputy City Attorneys and provides office support services to Assistant City Attorneys.

Essential Functions

Administrative

  • Perform legal administrative work, including processing, preparing, typing, and copying various documents, including briefs, pleadings, correspondence, opinions, ordinances, contracts and agreements.
  • Transcribe legal briefs, pleadings, correspondence, agreements and other legal documents in matters pending before local, state and federal regulatory bodies, boards, and commissions.
  • Provide back-up administrative services to other legal sections.

Customer Service

  • Answer telephones, direct calls, and take messages.
  • Provide excellent customer service to internal and external customers by phone and in person, including responding to inquiries and explaining departmental policies and procedures. 

Data and File Management

  • Enter, update, and maintain data in various computer databases.
  • Maintain filing system including filing documents in paper and electronic formats.
  • Assist Deputy City Attorneys and Assistant City Attorneys with gathering necessary case information.   

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s Covid-19 Vaccination Policy here.

Minimum Requirements

  1. Four years of administrative support experience, including at least two years performing legal support functions in a law office or other legal setting.

Equivalent combinations of education and experience may be considered, but two years of experience in a law office is required.

Knowledge, Skills, Abilities & Other Characteristics

Technical

  • Knowledge of legal documents, briefs, pleadings, correspondence, and procedures.
  • Knowledge of administrative and clerical procedures.
  • Ability to read and understand work related documents.
  • Ability to utilize the Microsoft Office Suite and Case Management software such as ProLaw and/or eDocs.
  • Knowledge of the structure and use of the English language including word meaning, spelling, composition and grammar.
  • Verbal communication skills to effectively communicate with residents, co-workers and management.
  • Written communication skills to prepare documents and reports.
  • Ability to use logic to determine the strengths and weaknesses of various approaches to problems.

Interpersonal

  • Ability to work with diverse groups of people, including coworkers, supervisors, public officials, people in other departments and the public.
  • Ability to provide excellent customer service to individuals from all economic, educational, and cultural backgrounds.
  • Ability to work cooperatively and effectively with people whose backgrounds may differ from one’s own.
  • Ability to remain composed during stressful situations.

Organizational

  • Ability to manage a high level of detail with accuracy.
  • Ability to be adaptable to changing situations.
  • Ability to coordinate and organize work assignments and complete multiple projects simultaneously.
  • Ability to coordinate meetings and manage calendars for supervisors and staff.
  • Ability to process mail, manage supplies, and ensure that office equipment is properly maintained. 

Confidentiality

  • Ability to handle sensitive information carefully.
  • Honesty, integrity, and the ability to maintain confidentiality. 

Current Salary

The current starting salary (Pay Range 6NN) is $45,913 annually and the resident incentive starting salary for City of Milwaukee residents is $47,291 annually. Appointment will be made in accordance with the provisions of the salary ordinance. 


BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

  • Defined Benefit Pension Plan
  • 457 Deferred Compensation Plan
  • Health and Dental Insurance
  • Paid Parental Leave
  • Comprehensive Wellness Program
  • Onsite Clinic Services
  • Onsite Employee Assistance Program
  • Alternative Work Schedules
  • Long Term Disability Insurance
  • Group Life Insurance
  • Tuition Benefits
  • Paid Vacation
  • 12 Paid Holidays
  • Paid Sick Leave and other paid leaves
  • Flexible Spending Arrangement
  • Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

 

INITIAL FILING DATE – The examination will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • Applications and further information may be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located at City Hall, 200 E. Wells St., Room 706, Milwaukee, WI 53202

Conclusion

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.



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