|Open Date||1/20/2023 1:30:00 PM|
|Filing Deadline||2/10/2023 11:59:00 PM|
|HR Analyst||Jeff Harvey|
Under the direction of the Grants Fiscal Manager, the Accounting Specialist monitors the financial activities of grants by conducting on-site fiscal reviews of recipient organizations.
- Perform daily grant accounting functions to ensure timeliness and accuracy in financial data.
- Maintain accounting controls to ensure that grant activities are in accordance with Generally Accepted Accounting Principles (GAAP) and Office of Management and Budget (OMB) requirements.
- Enforce accounting policies and procedures for the grants to ensure compliance with the City’s guidelines and Federal and State requirements.
- Monitor receipt of grant revenue and process deposits of the funds in a timely manner.
- Monitor, analyze, and reconcile grant transactions to ensure timeliness, accuracy, consistency, and completeness of financial data.
- Prepare or review required financial reports, reimbursement requests, and/or drawdowns for the grants.
- Process audit confirmations relating to sub-award grant expenditures.
- Perform year-end closing activities and prepare supporting schedules
- Perform assigned on-site fiscal review of organizations that receive grant funds from the City and make recommendations for improvement.
- Follow up with review findings and recommendations until resolved and compliant with the grant requirements.
- Perform desk review of audit reports of the sub-grantees who expend $750,000 in annual Federal grant funds, determine whether the audits are acceptable under OMB requirements, and issue management’s decisions on findings that impact the City’s awards.
- Follow up on audit findings to ensure timely and appropriate resolution.
- Collect and review cost allocation plans from sub-grantees in compliance with the uniform grant guidance.
- Perform preliminary review of organizations initially receiving funds from the City to determine if the entity’s recordkeeping system, administrative polices, and internal controls are adequate.
- Provide guidance to sub-grantees and accounting support staff as needed.
Conditions of Employment
- The Accounting Specialist must have the ability to travel to various organizations to perform on-site fiscal reviews.
Equivalent combination of education and experience may be considered.
Knowledge, Skills, Abilities & Other Characteristics
- Knowledge of the principles and practices concerning grant administration and audits, including knowledge of GAAP and OMB requirements, City of Milwaukee guidelines, and Federal and State requirements.
- Knowledge of the business and management principles needed to develop and coordinate the grant budget.
- Knowledge of auditing techniques and procedures.
- Knowledge of mathematics and the ability to make accurate calculations.
- Ability to read, understand, and interpret contracts, budgets, financial statements, accounting policies and procedures, corporate documents, and audit reports.
- Knowledge of and proficiency using enterprise automated financial systems such as Oracle’s Peoplesoft Financial Management Information System (FMIS).
- Ability to proficiently use spreadsheets, databases, word processing software, and statistical programs.
- Verbal communications skills, including the ability to effectively present data and findings in a concise and clear manner before various audiences.
- Written communication skills, including the ability to credibly write reports, business correspondence, email messages, and procedural manuals so they can be understood by individuals at all levels of the organization.
- Ability to practice active listening by giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
- Ability to lead and work cooperatively with team members, grant partners and participants, departmental representatives, and City officials.
- Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.
- Skill in conducting research, analyzing complex issues, and formulating recommendations.
- Ability to plan, organize, and prioritize work to achieve objectives within deadlines with limited supervision.
- Ability to perform under pressure, to manage multiple priorities, and to work within tight time constraints.
- Ability to maintain composure during stressful situations.
- Ability to effectively analyze and resolve issues and as well as to exercise sound judgment.
- Attention to detail.
- Ability to adhere to ethical standards for financial professionals and exercise the importance of independence.
- Honesty, integrity, and the ability to maintain confidentiality.
The City of Milwaukee provides a comprehensive benefit program that includes the following:
- Defined Benefit Pension Plan
- 457 Deferred Compensation Plan
- Health and Dental Insurance
- Paid Parental Leave
- Comprehensive Wellness Program
- Onsite Clinic Services
- Onsite Employee Assistance Program
- Alternative Work Schedules
- Long Term Disability Insurance
- Group Life Insurance
- Tuition Benefits
- Paid Vacation
- 12 Paid Holidays
- Paid Sick Leave and other paid leaves
- Flexible Spending Arrangement
- Commuter Value Pass
THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.
INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.
- Applications and further information may be accessed by visiting .
- If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or .
- The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202
Click on a link below to apply for this position:
|Fill out the Supplemental Questionnaire and Application NOW using the Internet.|