CONTRACT COMPLIANCE OFFICER
|Requesting Department||DOA-Office of Equity and Inclusion|
|Open Date||2/7/2023 1:15:00 PM|
|Filing Deadline||3/10/2023 11:59:00 PM|
|HR Analyst||Jeff Harvey|
As part of a dynamic, purpose-driven team, the Contract Compliance Officer provides oversight of contracting procedures and compliance for the Emerging Business Enterprise Program (EBEP).
- Implement practices and procedures to ensure optimal opportunities for emerging businesses to participate fully in City of Milwaukee procurement and contracts, in accordance with the City's EBEP.
- Ensure contractor compliance with City's Minimum Wage ordinance, Prevailing Wage Ordinance, EBEP participation, Residency Preference Program (RPP), First-Source Employment Program and apprentice participation ratios.
- Rectify violations, hold contractor payments and recommend disqualification of contractors, as required; prepare related correspondence.
- Provide technical assistance to businesses related to contracts and procurement opportunities; assist prime contractors in identifying EBEP subcontractors for compliance with EBEP contractual commitments throughout the life of the contract, using on-site and desk audits.
- Assist in the further development of a database that will assist in monitoring EBEP office programming efforts, such as prevailing wage and EBEP and RPP participation.
- Research and prepare investigative reports and surveys; suggest and draft contract language changes and other reports.
- Schedule, prepare minutes and assist the EBEP Manager at meetings and compliance hearings.
- Attend pre-bid and preconstruction meetings in the EBEP Manager's absence.
- Collect, disseminate and store all contract documents.
- Maintain records on all certified workers. Assemble Residency data for annual report to Common Council.
- Certify contractor employees as “Resident Workers,” including coordinating with Community Employment Agencies.
Conditions of Employment
The Contract Compliance Officer is required to file a statement of economic interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics.
- Must be willing to work on occasion evenings and weekends to meet departmental needs.
- Position requires travel to various sites throughout the City of Milwaukee.
- Must be willing to carry a cell phone during work hours.
- Bachelor’s degree in economics, public policy, business administration or a related field from an accredited college or university.
- Two years of progressively responsible experience in contract administration and compliance or a closely related field.
- The ability to travel independently throughout the City of Milwaukee by public transportation, walking, bicycling, or driving.
- Juris Doctor (JD) or master’s degree in a related field from an accredited college or university.
Knowledge, Skills, Abilities & Other Characteristics
- Knowledge of public sector bidding processes.
- Ability to read and accurately apply State Statutes and City of Milwaukee Ordinances as they relate to contract execution and compliance.
- Ability to read and interpret a wide variety of materials, including legislation, procedures, policies, reports, and technical publications.
- Skill in Microsoft Word, Excel and PowerPoint to create documents, analyze data and create effective presentations.
- Ability to apply basic statistical analysis skills, using computer software.
- Knowledge of data research, collection, and analysis techniques.
- Ability to gather evidence from a variety of sources, organize and analyze the evidence, and draw logical conclusions.
- Excellent written communication skills to compose research reports, email correspondence and memos.
- Ability to verbally present facts and data in an organized and logical manner.
- Ability to work cooperatively with team members, departmental representatives and City officials.
- Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.
- Ability to maintain composure during stressful situations.
- Honesty, integrity, and the ability to maintain confidentiality.
- Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Organization skills to plan and accomplish work, manage multiple assignments, and meet deadlines.
- Ability to complete projects in a timely manner.
- Ability to work under limited supervision
- Skill in problem solving, decision making and execution, and in exercising good judgement.
- Ability to coordinate and initiate actions necessary to minimize or eliminate risk.
- Ability to maintain confidentiality and serve as an effective steward of City resources.