ACCOUNTING PROGRAM ASSISTANT III

*** This position is open to current City of Milwaukee Employees only ***

The Accounting Program Assistant III provides technical support to City departments and subrecipients of the City’s grant awards and enforces grantor requirements and the city’s procedural guidelines to ensure compliance.

Grant Cost Tracking

• Process subrecipients’ cost reports and city departments’ miscellaneous vouchers; verify invoices, budgetary line information and amounts for compliance with allowable cost requirements and consistency with approved budgets and cost allocation plans. 
• Budget check, approve and schedule vouchers for timely payments and posting in the Financial Management Information System (FMIS). Verify subrecipients’ proof of liability insurance coverage prior to payment approval.
• Prepare corrected cost reports and written correspondence to subrecipients, detailing adjustments made.
• Monitor inconsistencies and discrepancies in cost reports and document any findings as possible questioned costs for further evaluation by accountant specialists.
• Determine reasonableness of subrecipients’ cash advance requests; reconcile the cash advance balances reported and adjust as necessary.

Administrative Support

• Provide diligent testing during FMIS updates and upgrades.  Assist audit team with test work during fiscal site reviews of subrecipient agencies.
• Pick up, safeguard and prepare checks for distribution to subrecipients. 
• Maintain accurate records of the grants in accordance with federal grant record keeping requirements; prepare inactive records for storage.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
2. Three years of progressively responsible accounting or financial support experience performing duties closely related to the essential functions of this position.

Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• College coursework in Accounting. 

Technical

• Knowledge of accounting concepts, accounts payable processes and understanding of grants allowable cost requirements.
• Ability to perform accurate calculations to reconcile and make entry adjustments for cost reports.
• Ability to effectively and efficiently utilize the City’s financial management information system (Oracle/PeopleSoft).
• Ability to use standard office software, including Excel and Word.
• Ability to understand and apply accounting concepts to relevant City business processes and guidelines.
• Ability to read and interpret work-related documents.

Communication and Interpersonal

• Great customer service skills.
• Written communication skills to craft effective correspondence and reports.
• Verbal communication skills to interact with recipients of City grant funds and to provide guidance on grant tracking and reporting measures.
• Ability to work well with others in a team setting as well as independently.
• Ability to build effective working relationships with managers, fellow staff, and other contacts.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

Critical Thinking and Professionalism

• Analytical, and problem-solving skills.
• Ability to plan, organize, and prioritize work.
• Attention to detail and ability to produce accurate work under strict deadlines.
• Honesty, integrity, and the ability to maintain confidentiality.

The current salary range (Pay Range 5GN) is $50,384-$51,964 annually, and the current resident incentive salary range for City of Milwaukee residents is $51,896-$53,523. Appointment will be made in accordance with the City of Milwaukee salary ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Comptroller’s Office reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO Code = 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.