FLEET ACQUISITION MANAGER

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Fleet Acquisition Manager is responsible for the management and oversight of Department of Public Works (DPW), Milwaukee Police Department (MPD), and other City Department fleet-related acquisitions activities; the incumbent administers the continuous evaluation and improvement of approximately 4,000 City fleet vehicles, pieces of equipment, and assets, worth over $263 million.

Fleet Acquisitions and Oversight

· Prepare detailed specifications for vehicles, equipment and attachments, materials, and supplies in order to comply with customer requirements.

· Procure equipment through proper purchasing and contracting requirements; use grants to secure purchases and oversee related grant funding documentation.

· Manage the City's alternative fuels program and green fleet initiatives.

· Provide continuous analysis of equipment and operating costs; obtain user input from both operators and divisional managers.

· Determine and implement changes and improvements to specifications, evaluate new products and ideas, and establish life cycles for all Fleet equipment.

· Prepare requisitions, receive and evaluate bids, ensure specification compliance, and make recommendations for awards for vehicle and equipment purchases annually.

· Oversee the equipment disposal process by working with internal and external customers to decommission, prepare, and sell surplus equipment units.

· As part of the snow and ice control management team, report and respond as scheduled and called upon to meet the needs of the department.

Technical Acquisitions and Fleet Management Services

· Prepare purchase requisitions and manage purchase contracts.

· Prepare supporting documentation; participate in the processes of formal and informal bids.

· Ensure compliance with specifications throughout the entire acquisition process.

· Prepare award recommendations and vendor service contract requirements.

· Represent the section at meetings with committees, commissions, and other departments.

· Oversee the equipment set-up and preparation-for-service activities, including the inspection of new equipment during the build process, prior to and after delivery in order to ensure that specifications are being met.

· Effect remedial actions and direct vendors to make necessary corrective actions when discrepancies are found.

· Administer the continuous evaluation of the City’s fleet, including annual evaluations and grading for all vehicles and equipment within the fleet.

· Analyze information to determine vehicles and equipment to be disposed of within an economically feasible and timely manner.

Department-Level Customer Service and Collaboration

· Work directly with customers and user departments, operators, and drivers to establish equipment up-fit needs.

· Design, implement, and supervise up-fitting and set-up of new vehicles, both in-house and with outside vendors, including overseeing the installation of markings and specialized equipment.

· Coordinate the placement of vehicles and equipment into active service.

Budget and Inventory Oversight

· Provide annual budget data and cost analysis related to fleet acquisitions necessary for the development of the DPW Fleet Vehicle and Equipment Budget; implement approved adjustments recommended by policymakers.

· Assist other departments with budgetary information, including pricing of new equipment and evaluations of equipment being recommended for replacement.

· Coordinate and oversee all section equipment retirement, preparation, and disposal operations, including overseeing multiple online auctions, sales, and scrap sales annually.

· Conduct investigations into product liability issues; provide information and testimony in defense of the City in queries and lawsuits.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

The Fleet Acquisition Manager must be willing and able to do the following:

· Perform oversight and provide management direction for snow and ice control duty assignments and respond to emergency events.

· Work various shifts and extended hours, including weekends and holidays as scheduled or as called during snow and ice control operations and other emergencies as necessary to meet the needs of the City of Milwaukee.

· Work in all types of weather conditions for extended periods of time.

· Work under adverse environmental conditions, such as variable temperatures, fumes, odors, and dust.

· Walk, crouch, reach, and lift and move up to 10 pounds on occasion.

· File a statement of economic interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics.

1.    Bachelor's degree in business administration, public administration, project management, or a closely related field from an accredited college or university.

2.    Three years of progressively responsible vehicle repair, maintenance, and/or purchasing experience within a large varied fleet.

3.    Valid Driver’s License and the availability of a properly-insured personal vehicle at time of appointment and throughout employment (private automobile allowance may be paid pursuant to Section 350-183 of the Milwaukee Code).

4.    Consistent with Wis. Stat. Sec. 66.0502 (4)(b) and Rule VIII, Section 9 of the Rules of the Board of City Service Commissioners, this position has been designated as “emergency personnel,” and the successful candidate will have six months from date of appointment to establish residence within 15 miles of the jurisdictional boundaries of the City of Milwaukee.

Equivalent combinations of education and experience may be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

· Completion of additional formal education, training and specialized coursework related to municipal fleet acquisition and/or management.

· Valid Commercial Driver License, Class A or B without the Airbrakes Restriction.

Technical

· Knowledge of current practices, procedures, and emerging trends related to municipal fleet acquisition and/or management.

· Knowledge of business principles such as budgeting, purchasing, and inventory management; ability to review requisitions and specifications.

· Knowledge of logistics related to fleet acquisition and/or management.

· Knowledge of repair/maintenance servicing, inventory control, vehicle inspection, and vehicle salvage/disposal related to large fleet operations.

· Knowledge of safety principles related to large fleet management and operations.

· Knowledge of snow and ice control methods and techniques for a large city.

· Ability to manage snow and ice control operations with a calculated, dynamic approach.

· Ability to learn and apply knowledge of City of Milwaukee streets, neighborhoods, boundaries, and special conditions and locations important to daily and emergency operations.

· Knowledge of industry-relevant technologies such as geographic information systems (GIS), mobile work order systems, and fleet routing software.

· Ability to read, understand, and interpret complex work-related documents.

· Knowledge of mathematics to be able to manage a large budget; procure vehicles, equipment, and supplies; and oversee vehicle leasing.

· Ability to use word processing, spreadsheet, database, asset management, and fleet management applications to create documents, produce reports, and manage fleet service orders and equipment.

Leadership and Management

· Knowledge of leadership principles and best practices.

· Supervisory skills, including coaching, counseling, and mentoring.

· Ability to assign and direct work, assess performance, make hiring decisions, and take corrective action.

· Ability to handle emergencies with a calm and thoughtful approach.

· Ability to create and develop a diverse work team in which all members can reach their potential.

· Ability to foster an environment of inclusion where in all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Communication and Interpersonal

· Verbal communication skills in order to clearly convey information to departmental members and others.

· Written communication skills, including the ability to prepare clear and concise correspondence, policies, and reports.

· Ability to collaborate effectively with other City managers, elected officials, fellow staff, direct reports, and outside parties.

· Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.

Critical Thinking and Professionalism

· Analytical skills to be able to analyze and interpret data and apply knowledge to identify and develop process improvements.

· Problem-solving skills to effectively address complex challenges.

· Decision-making skills and sound judgment.

· Organizational and time management skills to meet deadlines, including the ability to cope with frequent interruptions, changing priorities, and stressful situations.

· Dedication, willingness and the ability to respond to the department’s emergency response efforts.

· Ability to exhibit professionalism, trustworthiness, and stewardship regarding City resources.

· Ability to represent the department with professionalism, honesty, and integrity.

· Commitment to professional development and staying apprised of best practices in vehicle repair, fleet management, and municipal operations.

THE CURRENT SARALRY RANGE (Pay Range 1EX) is $83,418-$90,796 annually, and the resident incentive salary range for City of Milwaukee residents is $85,920-$93,520. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

The City of Milwaukee provides a comprehensive benefit program that includes the following:

· Defined Benefit Pension Plan

· 457 Deferred Compensation Plan

· Health and Dental Insurance

· Paid Parental Leave

· Comprehensive Wellness Program

· Onsite Clinic Services

· Onsite Employee Assistance Program

· Alternative Work Schedules

· Long Term Disability Insurance

· Group Life Insurance

· Tuition Benefits

· Paid Vacation

· 12 Paid Holidays

· Paid Sick Leave and other paid leaves

· Flexible Spending Arrangement

· Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

· Applications and further information may be accessed by visiting www.jobapscloud.com/MIL.

· If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.

· The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO Code 103

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.