ERS ACCOUNTING ASSISTANT
Recruitment #2403-0319DC-001
List Type | Transfer/Promotional |
---|---|
Requesting Department | EMPLOYES' RETIREMENT SYSTEM |
Open Date | 3/4/2024 3:45:00 PM |
Filing Deadline | 4/2/2024 11:59:00 PM |
HR Analyst | Dominique Madison |
Introduction
*** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY. ***
Purpose
Under the direction of the Chief Financial Officer, the
Accounting Assistant is responsible for a variety of transactional accounting,
budgeting, and payroll duties for the Employes’ Retirement System (ERS).
Essential Functions
Accounting
·
- Process accounts payable for the ERS.
- Prepare and process purchase orders, payment vouchers, interdepartmental requisitions, and invoices through the City’s Financial Management Information Systems (FMIS).
- Maintain electronic and filing systems records related to bills and purchases.
- Review initial legitimacy and accuracy of bills and purchases.
- Assist in auditing the departmental budget by monitoring commitments.
- Review invoices against contracts for consistency.
Payroll
·
- Use the City’s time entry system and Human Resources Management System (HRMS) to process payroll for the ERS, including review and approval of time, payroll register, certification, and other payroll reports.
- Maintain a formalized manual recording system of payrolls.
- Respond to requests from employees for assistance with the time entry system, personnel forms, payroll information, leave balances, FMLA, and other City Employee benefits and forms.
Administrative
·
- Monitor employee records with management; prepare timely submission of wage increases, SLCIP, and the identification of any personnel issues.
- Prepare personnel changes paperwork for ERS staff.
- Order office supplies and manage the office supplies inventory.
- Provide clerical support for the Fiscal Services division of the ERS.
We welcome qualified individuals with disabilities who are
interested in employment and will make reasonable accommodations during the
hiring process in accordance with the Americans with Disabilities Act (ADA) of
1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA)
of 2008.
Minimum Requirements
1. Regular
status as a City of Milwaukee employee, having successfully completed a
probationary period for a civil service position, or status as a City of
Milwaukee employee in a fixed term position.
2. Four
years of progressively responsible clerical experience, including at least one
year performing accounting functions and duties related to this position, such
as processing payments.
Equivalent combinations of education and experience may be
considered.
Desirable Qualifications
·
Knowledge of the City’s FMIS and HRMS applications.
Knowledge, Skills, Abilities & Other Characteristics
Technical
·
Knowledge of basic accounting functions such as account
balancing and reconciliation.
·
Knowledge of accounts receivable processes.
·
Knowledge of mathematics and the ability to make accurate
calculations.
·
Proficiency in using standard computer software and programs
such as spreadsheet, word processing, and financial and database software.
Communication
and Interpersonal
·
Verbal communication skills to clearly convey information.
·
Written communication skills to create business correspondence
and reports.
·
Ability to
work well independently and function as part of a team.
·
Ability to work cooperatively and effectively with employees,
agencies, management, ERS actuaries, and other support personnel whose
backgrounds may differ from one’s own.
Judgment,
Accuracy, and Problem Solving
·
Ability to use logic and reasoning to identify problems and make
sound decisions.
·
Attention to detail to ensure accuracy in work and compliance
with laws, regulations, and guidelines.
·
Ability to accurately enter data.
·
Ability to maintain composure and work accurately and
efficiently in high pressure situations.
·
Ability to maintain confidentiality.
·
Ability to remain professional at all times.
·
Ability to exercise tact and diplomacy.
·
Initiative, honesty, and integrity.
Current Salary
The current starting salary (Pay Range 5GN) for City of Milwaukee residents is $54,951 annually, and the non-resident starting salary is $53,351. Appointment will be made in accordance with the City of Milwaukee Salary Ordinance.
Selection Process
THE SELECTION PROCESS will be
job related and will consist of one or more of the following: an evaluation of
education, experience and/or responses to supplemental questions; a written or
performance test, a structured interview or other assessment methods. The
Department of Employee Relations reserves the right to call only the most
qualified candidates to structured interviews and performance examinations.
Structured interviews may include written exercises. Selection process
component weights will be determined by further analysis of the job.
INITIAL FILING DATE - The selection process will be held as soon
as practical after the deadline listed above. Receipt of applications may be
discontinued at any time after this date without prior notice. However, recruitment
may continue until the needs of the City have been met. Qualified applicants
will be notified of the date, time, and place of the selection process
components. Unless otherwise required by law, the City of Milwaukee will not
provide alternative selection process dates or times. The applicant is
responsible for attending all phases of the job selection process at the time
and place designated by the City of Milwaukee.
NOTE: Transfer/Promotional Opportunities and Promotional
Examinations are not open to Milwaukee Public Schools employees or to the
public. Only current City of Milwaukee employees and civilian personnel in MFD
and MPD hired through a City Service Commission process who have successfully
passed a probationary period for a Civil Service position or who have status as
a City of Milwaukee employee in a fixed term position will be considered.
Individuals with exempt, provisional, temporary, or emergency appointments are
not eligible for transfer.
Additional Information
- APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
- If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
- The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO 501
The City of Milwaukee values and encourages diversity and
is an equal opportunity employer.