COURT BUSINESS MANAGER

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**

The Court Business Manager provides oversight of the day-to-day operations of the Municipal Court, including accounting, payroll and budget.

General Administration (Accounting and Payroll)

• Manage the Court’s Accounting Section staff to ensure prompt service is provided in person and by telephone.
• Ensure the safe and accurate handling and processing of funds received from the public, both physically and electronically.
• Review all accounting activities, entries, and work products for accuracy via system reports, teller logs, payment reports and trust registers.
• Coordinate with the Court Information Technology (IT) Section to ensure that case management technologies support accounting processes effectively and efficiently.
• Work collaboratively with Court IT to maintain current and implement new accounting equipment and software.
• Manage bi-weekly payroll processing and work with payroll staff to ensure timely and accurate payroll submissions.
• Prepare court payables for processing, update and maintain codes for system entry and review the information for accuracy.
• Create and manage contracts, requisitions, and other accounting functions for the Court.
• Maintain physical and electronic files pertaining to court accounting activities, including execution of record retention based on citywide and court rules.
• Review and maintain the Court’s Traffic Violation and Registration Program (TVRP) accounts with the Wisconsin Department of Transportation.
• Track interest and filing fees associated with property lien cases and submit monthly reports and fund transfer to the City Attorney’s Office.
• Execute monthly reporting and payment of court obligations to City, County and State agencies.
• Prepare and process travel expenses for court staff and judges. 
• Oversee the accounting groups processing/execution of circuit court transfers.

Collections

• Coordinate external court collections activities with contract vendors.
• Review the daily collections transmissions of data and funds transfers for accuracy.
• Execute the monthly account reconciliations.
• Research and address discrepancies in the collections process.
• Serve as the primary point of contact for collections contract vendor staff.

Budget Administration

• Support the planning, development and administration of the department’s annual budget.
• Provided fiscal analysis for all major court expenses and capital requests.
• Track the budgetary spending and provide recommendations on future spending to the Chief Court Administrator.
• Provide monthly budget reports and updates to the court leadership and management team.
• Support the Chief Court Administrator in responding to budget inquiries from various committees and boards.
• Coordinate with management and leadership on the fiscal needs of all sections of the Municipal Court.

1. Current status as a regularly appointed City of Milwaukee employee, having successfully completed a probationary period for a civil service position or status as a City of Milwaukee employee in a fixed term position.
2. Bachelor’s degree in accounting, business administration, public administration or a closely related field from an accredited college or university.
3. Four years of business operations experience performing duties related to the essential functions of this position, including one year in a lead worker or supervisory capacity.

 Equivalent combinations of education and experience may also be considered.  

IMPORTANT NOTICE: Please do not attach your academic transcripts to your employment application.  The hiring department will verify candidates' education as part of the background screening process prior to extending any job offers.

• Master’s degree in accounting, business or public administration from an accredited college or university.

Technical

• Knowledge of general accounting principles and practices.
• Knowledge of contract and procurement processes and procedures.
• Knowledge of business administration concepts and best practices.
• Strong analytical, research, and project management skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to utilize standard computer software and programs such as word processing, spreadsheet and databases to create documents and prepare reports.
• Ability to utilize PeopleSoft’s Financial Management Information System (FMIS).
• Ability to manage accounting records, finances and books.
• Ability to read, interpret, and apply complex rules and regulations.
• Ability to conduct thorough, impartial, detailed financial audits to ensure absolute accounting standards compliance.

Communication and Interpersonal

• Verbal communication skills to express oneself clearly in interactions with others and positively represent the department in multiple forums, including one-on-one and in presentations.
• Written communication skills; ability to produce clear and concise reports, data analysis, letters, and memos.
• Ability to work effectively in a diverse, collaborative, team-oriented environment.
• Ability to work effectively with all levels of employees, management, consultants, elected officials, and the public.
• Ability to work cooperatively, effectively, and fairly with coworkers and residents whose backgrounds may differ from one’s own.

Leadership and Management

• Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.
• Ability to effectively lead, develop and provide guidance to staff members.
• Knowledge of management principles and best practices.
• Ability to encourage positive cross-departmental operations.
• Ability to effectively lead and supervise staff members engaged in accounting activities,
• Knowledge of good leadership practices related to assigning/reviewing work; setting section goals, developing policies, and laying out expectations while creating deadlines.

Professional, Problem Solving and Judgment

• Ability to work independently while supporting and mentoring staff members.
• Ability to work effectively under pressure while handling multiple priorities.
• Ability to maintain complete confidentiality and to demonstrate honest, ethical behavior
• Ability to exercise sound judgment.
• Ability to be detail oriented and accurate while adhering to deadlines.
• Professionalism, dependability, integrity and a positive team-oriented attitude.
• Ability to be diplomatic, tactful and courteous, even during adverse situations.

The current salary range (Pay Range 1HX) is $82,677-$105,223 annually, and the current resident incentive salary range for City of Milwaukee resident is $85,158-$108,380 annually. Appointment will be made in accordance with the provisions of the salary ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, an evaluation of written communication, interviews and/or other assessment methods.  The Department of Employee Relations and the Municipal Court reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

APPLICATIONS and further information may be accessed by visiting, www.jobapscloud.com/MIL.

• Applications should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

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The City of Milwaukee values and encourages diversity and is an equal opportunity employer.