BUSINESS FINANCE MANAGER

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Business Finance Manager administers the financial operations and budget of the City of Milwaukee Department of Employee Relations (DER), including the $12M worker’s compensation and $100M+ healthcare special purpose accounts. Responsibilities include budget administration; procurement, inventory control, and contract oversight; flexible spending and health reimbursement accounts coordination; health and wellness program database maintenance; supervision of the Business Operations Specialist and related payroll functions; and oversight of the City’s tuition benefit program.

Budget and Financial Operations

·       Perform ongoing monitoring and maintenance of financial accounts for the DER budget.

·       Prepare, coordinate, and review materials related to DER’s operating budget, special purpose accounts, revenues, and capital budget, including all Financial Management Information System (FMIS) accounts payable and receivable entries.

·       Maintain expenditure tracking and projections and monitor departmental salaries, operating expenditures, equipment budget, and special funds.

·       Maintain special purpose accounts, reimbursable accounts, and trust funds associated with the administration and payment processing for the delivery of benefits related to healthcare, wellness, dental, worker’s compensation, unemployment compensation, flexible spending, employee training, alternative transportation, and long-term disability.

·       Oversee and manage the input of statistical and financial data related to special purpose accounts (SPAs), including the $12M worker’s compensation and $100M+ healthcare accounts, into the appropriate spreadsheets and programs; make recommendations on data collection, tracking, and analysis according to changes in program design and data availability.

·       Audit tracking spreadsheets to ensure they balance with FMIS.

·       Assist with the preparation of council files when fund transfers or other actions are needed for departmental accounts.

·       Prepare budget documentation and data collection for the Office of the Comptroller for annual fringe benefit calculations, other post-employment benefits (OPEB), and long-term liability reporting; process billing for the healthcare, wellness, and worker’s compensation account for agencies, water, and parking.

·       Oversee the processing of billing to departments that use the Auxiliary Resource Program, and monitor and track annual usage to ensure the program does not exceed funding authority and that the Reimbursable Account is appropriately budgeted to accommodate fluctuating utilization.

Benefits Administration

·       Assist with planning and updating open enrollment activities and fielding questions related to health, wellness, and dental programs as well as entering Open Enrollment changes.

·       Assist with reviewing event maintenance and testing with Human Resource Management System (HRMS) benefit tables to ensure annual benefit changes are made correctly.

·       Perform ongoing administrative functions and HRMS entries (City of Milwaukee and agencies) associated with the Flexible Spending Account, including enrollment changes and coordination of the biweekly eligibility file.

·       Provide guidance to employees regarding the Flexible Spending Account (FSA) and Health Reimbursement Account (HRA) so that information is accurate and correct with regards to IRS Regulations and Guidelines.

·       Provide guidance to benefits staff handling the Long-Term Disability (LTD) and Alternative Transportation Programs (Commuter Value Pass, or CVP); serve as backup for these programs, including the annual LTD census.

·       Create and organize the annual database for wellness mailings, participation, and completion, including data analysis and manipulation.

Health, Wellness, and Worker’s Compensation Program Administration

·       Perform data analysis and calculation to submit the annual Health Assessment Fee (HAFEE) file to the Office of the Comptroller for payroll deductions.

·       Identify, research, and resolve employee requests regarding HAFEE charges.

·       Provide monthly data file to the FSA/HRA vendor for the Healthy Rewards program and the tiered HRA reward system.

·       Perform statistical data calculation and analysis for both the Health Appraisal and Healthy Rewards Programs.

·       Assist with the annual update and tracking of statistical data for the City’s Occupational Safety and Health Administration (OSHA) log.

·       Serve as the overarching point of contact for the Department of Public Works (DPW) as well as security, cleaning, and other vendors involved in building maintenance and safety.

Procurement and Contract Administration

·       Manage departmental Procurement Card Program (Procard) users and review and approve departmental purchases of materials, services, and equipment.

·       Maintain and track departmental contract information so all contracts are renewed or new requisitions with requests for proposal (RFPs) are completed in a timely manner.

·       Provide input during contract renewals to be sure all contracts have appropriate financial information included.

Supervision and Oversight

·       Manage the Business Operations Specialist, including providing training and guidance on continuous improvement programs, processes, and procedures; document and establish standard operating procedures for all critical job functions.

·       Oversee functions related to departmental payroll and the administration of the City’s tuition benefit program.

·       Serve as the resource person regarding FMIS financials and manage security measures for the program.

·       Assist with managing office space and coordinating staff relocations and departmental remodeling efforts.

·       Assist departmental managers with arranging for new employees, including office space, computer access and passwords, telephones, photo and security IDs, and office keys.

·       The Business Finance Manager must be willing and able to adjust their work schedule and work beyond standard business hours on occasion to meet departmental needs.

1.      Bachelor’s degree in public administration, business administration, accounting, or a closely related field from an accredited college or university.

2.      Four years of progressively responsible experience in accounting, budgeting, and/or financial management.

Equivalent combination of education and experience may be considered.

·       Governmental budgeting experience.

·       Proficiency using Oracle’s PeopleSoft financials.

·       Familiarity with Workday® enterprise financials.

Technical

·       Knowledge of governmental accounting, budgeting, and fiscal policy.

·       Ability to learn the City’s budget process and procedures related to budget preparation and administration.

·       Knowledge of procurement and inventory processes.

·       Knowledge of project management principles.

·       Knowledge of continuous improvement principles.

·       Proficiency using intermediate to advanced functions of database, spreadsheet, and word processing applications to create documents, maintain databases, and prepare reports.

·       Proficiency using enterprise software such as Oracle’s PeopleSoft to manage financials.

·       Ability to learn enterprise software to manage projects and procurement.

·       Ability to learn and become skilled using new software applications.

·       Knowledge of mathematics and statistics; ability to make accurate calculations to execute various functions such as budgeting and accounting.

·       Ability to read and interpret job-related documents.

Supervisory

·       Ability to assign duties, set clear performance standards, provide guidance, and monitor work in progress.

·       Ability to effectively train staff on new processes or technologies.

·       Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Communication and Interpersonal

·       Customer service orientation and skills.

·       Verbal communication skills to convey thoughts clearly and concisely.

·       Written communication skills to compose clear correspondence, reports, and policies.

·       Ability to build and maintain harmonious working relationships with other managers, staff, vendors, representatives of other agencies, and the public.

·       Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

Critical Thinking, Planning, and Professionalism

·       Ability to take initiative and work independently.

·       Planning, organizational, and time management skills to prioritize responsibilities and meet deadlines.

·       Analytical and problem-solving skills.

·       Decision-making skills and sound judgment.

·       Attention to detail and accuracy.

·       Ability to adapt to changes in the work environment and remain calm under pressure.

·       Ability to preserve the security of highly sensitive confidential information.

·       Honesty, integrity, and adherence to the highest ethical standards for governmental finance officers.

The current salary range (Pay Range 1IX) is $98,272-$112,137 annually, and the resident incentive salary for City of Milwaukee residents is $101,220-$115,501 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

The City of Milwaukee provides a comprehensive benefit program that includes the following:

·       Wisconsin Retirement System (WRS) Defined Benefit Pension Plan

·       457 Deferred Compensation Plan

·       Health and Dental Insurance

·       Paid Parental Leave

·       Comprehensive Wellness Program

·       Onsite Clinic Services

·       Onsite Employee Assistance Program

·       Alternative Work Schedules

·       Long Term Disability Insurance

·       Group Life Insurance

·       Tuition Benefits

·       Paid Vacation

·       12 Paid Holidays

·       Paid Sick Leave and other paid leaves

·       Flexible Spending Arrangement

·       Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

·       APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.

·       Applications and transcripts should be submitted no later than the deadline listed above.

·       If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.

·       The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO Code = 102

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.