ASSOCIATE DIRECTOR

* This position is exempt from Civil Service and serves at the pleasure of the Director of the Department of Administration.*

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity. 

The Associate Director manages the day-to-day operations and administrative activities of the Community Development Grants Administration (CDGA), including developing and managing the operating budget, preparing financial reports, and complying the federal, state and city reporting requirements.

The Associate Director will serve on behalf of the Director of Community Development Grants Administration in their absence.

Management

• Provide operational direction to the CDGA division’s operating units.
• Provide direction and coordination of activities of programmatic, fiscal and compliance staff.
• Support the Division’s human resources functions, including interviews, new hires, probationary report completion and coordination of disciplinary action.
• Coordinate several grant programs; oversee over 80 Community Based Organizations and manage more than $60 million dollars across various sources annually. 
• Improve and adjust processes and procedures to ensure maximum efficiency and accountability for the Division.
• Supervise staff, including hiring, coaching, counseling, and mentoring.

Fiscal and Budgetary

• Oversee fiscal monitoring and reporting functions
• Develop and manage the annual divisional operating budget, including coordination of multiple grant and tax levy funding sources.
• Maintain records of finances for audits and reconciliation of fund balances.
• Prepare various programmatic and financial reports with detailed analysis of grant programs and community effectiveness.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• The Associate Director must be willing and able to work extended hours to meet the business needs of the DOA.

1. Bachelor’s degree in Business Administration, Public Administration, Accounting or a closely related field from an accredited college or university.
2. Five years of progressively responsible business/operational management experience related to the essential functions of this position, including two years of grant administration experience.
3. Ability to travel independently throughout the City of Milwaukee by public transportation, walking, bicycling, ridesharing, or driving.

Equivalent combinations of education and experience may be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Technical

• Knowledge of grant funding and reporting.
• Knowledge of organizational and management best practices.
• Ability to analyze and evaluate policies and operations to optimize efficiency and equity.
• Ability to learn and apply the City’s budgetary and grant processes and procedures, including preparation and administration.
• Ability to read and understand job-related materials such as budgets, reports, ordinances, rules and regulations.
• Computer skills to efficiently and effectively create documents, maintain databases, produce spreadsheets, and prepare reports using Microsoft Office, particularly Excel.
• Ability to quickly learn and efficiently utilize the Human Resources Management System (HRMS) and Financial Management Information System (FMIS) proprietary systems.
• Knowledge of the principals and best practices of human resources management, including hiring, coaching, counseling and disciplinary action.
• Ability to identify and develop process improvements.

Leadership

• Knowledge of leadership principles and best practices.
• Skill in coaching, counseling, and mentoring.
• Ability to assign and direct work, assess performance, make hiring recommendations, and take corrective action.
• Ability to create and develop a diverse work team in which all members can reach their potential.

Communication, Interpersonal, and Customer Service

• Verbal communication skills, including the ability to effectively convey detailed information to coworkers and managers.
• Written communication skills, including the ability to prepare detailed documents and reports using correct English grammatical and punctuation conventions.
• Ability to foster collaboration and effective working relationships with colleagues.
• Ability to professionally serve internal and external customers.

Critical Thinking and Professionalism

• Analytical and problem-solving skills; ability to make independent decisions and exercise sound judgment.
• Honesty, integrity, and the ability to maintain confidentiality.
• Ability to coordinate, organize and prioritize work assignments to meet regular deadlines.
• Attention to detail and the ability to perform work with a high degree of accuracy.
• Ability to remain calm and composed, especially during busy or high stress situations.
• Ability to develop short- and long-term goals and objectives.
• Ability to be identify and foster changes that improve organizational efficiency, equity and inclusion.

The current salary range (Pay Range 1NX) is $110,197-$154,280 annually, and the resident incentive salary range for City of Milwaukee residents is $113,503- $158,909 annually. Appointment will be made in accordance with the City of Milwaukee salary ordinance.

BENEFITS: The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

• Screening for this position will be based on an evaluation of each applicant’s education, experience, and professional accomplishments, which should be detailed in a cover letter and resume.
• Cover letter, resume, and college transcripts must be sent via email to Mario.Higgins@milwaukee.gov by 4:45 p.m. on Monday August 12, 2024.
• Please indicate “Associate Director” in the subject line of the email.
• Questions relative to the selection process may be directed to Mario Higgins via email at Mario.Higgins@milwaukee.gov.
• The City of Milwaukee reserves the right to invite only the most qualified applicants to participate in the selection process. 

INITIAL FILING DATE:

• The selection process will be conducted as soon as practical after Monday, August 12, 2024.
• Receipt of application materials may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• Applications can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.