ACCOUNTING ASSISTANT III

Recruitment #2408-0320DC-001

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Introduction

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

 

MWW has two vacancies for the Accounting Assistant III position within the Accounting Services unit of the Milwaukee Water Works-Business Section.

Purpose

Accounting Assistant IIIs perform general accounting, procurement, and accounts payable functions, including the timely and accurate review of billing data adjustments and corrections for the Accounting Services Unit of Milwaukee Water Works (MWW).

Essential Functions

Accounts Payable
  • Use the City’s Financial Management Information System (FMIS) to enter invoice information for the Business and Engineering Sections, and process the invoices for payment.
  • Create direct purchase orders (POs) and invoices involving blanket purchase orders for various MWW sections.
  • Process Interdepartmental Requisitions and Invoices (IRIs) for payment.
  • Review open encumbrances and prior year POs; assist with resolving outstanding issues and make resulting adjustments.
Requisition and Purchase Order Processing
  • Enter and process sub-requisition information into FMIS when required for certain purchases.
  • Assemble required purchasing documents to accompany requisitions.
  • Maintain detailed records of all MWW's requisitions, sub-requisitions, and related paperwork, and respond to inquiries from the Purchasing Division, MWW section managers, and/or others regarding related issues.
  • Process travel expense forms for all MWW sections.
  • Order and distribute office supplies, forms, and other administrative items.
  • Maintain purchase records for MWW vehicle inventory.
  • Review and process biweekly Procurement Card Program (Procard) account statements for submission to the Office of the Comptroller, and assist the ProCard manager with related tasks.
  • Review open encumbrance reports and confirm POs and service orders to remain open.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Minimum Requirements

  1. Three years of experience performing accounting and/or bookkeeping work, OR an Associate Degree in accounting, business administration, finance, or a closely related field from an accredited college PLUS one year of experience performing accounting and/or bookkeeping work.

Equivalent combinations of education and experience may be considered.


NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.


Desirable Qualifications

  • Experience with Oracle’s PeopleSoft FMIS.
  • Experience with governmental accounting.

Knowledge, Skills, Abilities & Other Characteristics

Technical
  • Knowledge of accounting principles and practices.
  • Ability to comprehend and effectively follow City of Milwaukee, Public Service Commission (PSC) of Wisconsin, and MWW accounting policies and procedures.
  • Proficiency using software programs, including standard applications such as Microsoft Office, financial management information systems, and computer databases. 
  • Ability to use appropriate mathematical methods or formulas to complete work assignments.
  • Attention to detail to ensure the accuracy of calculations, data entry, and financial reports.
  • Ability to read and interpret job-related materials.

Interpersonal/Customer Service/Communication

  • Knowledge of the principles and processes for providing customer service to internal and external customers.
  • Verbal communication skills to clearly convey technical information to various audiences.
  • Written communication skills to create business correspondence and reports.
  • Ability to work well both independently and as part of a team.
  • Ability to work in a collaborative environment with people whose backgrounds may differ from one’s own.
Critical Thinking/Judgment/Professionalism
  • Honesty and ability to exhibit exemplary professionalism.
  • Attention to detail and accuracy.
  • Ability to identify problems and develop and implement effective solutions.
  • Ability to work effectively under strict deadlines with varying priorities.
  • Ability to organize, prioritize, and complete work assignments using effective time management skills.

Current Salary

The current salary range (Pay Range 5GN) is $53,351-$66,689 annually, and the current resident incentive salary range for City of Milwaukee residents is $54,952-$68,690 annually. Appointment will be made in accordance with the provisions of the salary ordinance.

 

The City of Milwaukee provides a comprehensive benefit program that includes the following:

  • Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
  • 457 Deferred Compensation Plan
  • Health and Dental Insurance
  • Paid Parental Leave
  • Comprehensive Wellness Program
  • Onsite Clinic Services
  • Onsite Employee Assistance Program
  • Alternative Work Schedules
  • Long Term Disability Insurance
  • Group Life Insurance
  • Tuition Benefits
  • Paid Vacation
  • 12 Paid Holidays
  • Paid Sick Leave and other paid leaves
  • Flexible Spending Arrangement
  • Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

 

INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • Applications can be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.