ELECTION TRAINING MANAGER

The mission of the City of Milwaukee Election Commission is to administer transparent, fair, free and secure elections in the City. The core organizational values include accuracy, adaptability, and a strong commitment to customer service focused on dignity and respect. Staff members recognize the diverse community served and are approachable, resourceful and helpful at all times. The Election Commission is dedicated to Public Service and protecting democracy.

The Election Commission provides a team-oriented office environment that requires inflexible, extraordinary hours to support elections.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Election Training Manager oversees the daily activities required to ensure that temporary election workers are properly trained on election administration duties.

Develop State Required Training Curriculum 

• Create and update the training curriculum, materials, and resources for in-person, online live and pre-recorded training sessions, ensuring compliance with state laws.  Ensure all election workers are ready for the election season.
• Create and update training for election day, pre/post-election work, central count, voter registration, special voting deputies, WisVote, customer service support and early voting.
• Maintain a working knowledge of all aspects of election administration; engage the Wisconsin Elections Commission to ensure that the Milwaukee Election Commission is in compliance with election-related statutes, state guidelines and training standards.
• Develop assessment surveys and/or opportunities for feedback to review training curriculum and make enhancements.
• Track any changes, updates, and guidance from the Wisconsin Elections Commission; disseminate those details to full-time staff.

Administrative

• Coordinate with the Operations Manager to administer post-election recombobulation duties.
• Track the access and use of the state’s voter system, WisVote, for all election staff.
• Manage scheduling, space reservations, technical support and other logistics for training sessions.
• Hire, train and manage instructors who lead training sessions.
• Lead the team of election worker coordinators and collaborate with the Operations Manager to execute and track Election Day poll worker recruitment for each election.
• Lead all efforts related to records management, as the department’s record custodian.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• The Training Manager must have reliable transportation and willing to work evenings and weekends during the election season.
• During General Elections, all staff work in excess of 60 hours a week at times. The Department also has staff vacation blackout periods prior to every election to support final preparations.
• Must perform light physical work, including moving equipment weighing up to 10 pounds.

1. Bachelor’s degree in education, human resources, public administration, political science, or a closely related field from an accredited college or university.
2. Three years of professional experience developing training plans and educational materials and/or conducting classroom or professional training.
3. Valid driver’s license at the time of appointment and throughout employment and the availability of a properly registered and insured vehicle for use on the job.

Equivalent combinations of education and experience may be considered

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Election administration experience within the State of Wisconsin.

Technical

• Ability to learn and apply the principles and requirements regarding elections and the electoral process.
• Ability to learn governmental operations and procedures related to the department and elections.
• Knowledge of instructional design principles, adult learning theories, and training assessment methods.
• Knowledge of techniques to designing effective training plans, manuals and aids.
• Knowledge of the principles and practices of online training and education.
• Ability to effectively utilize Microsoft Word, Excel, and Outlook.
• Ability to learn how to utilize an internal database system to enter voter registration information.
• Ability to complete mathematical calculations including rate, ratio and percent to accurately report technical information.
• Ability to read, analyze, interpret, and prepare technical and non-technical work-related materials, such as reports, presentations, informational guides, and other related documents.

Supervisory

• Ability to assign duties to full-time and temporary office workers.
• Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Communication and Interpersonal

• Ability to positively and effectively interact with staff, other city departments, city officials, outside agencies and the public.
• Written communication skills to develop professional correspondence that is free of grammatical and punctuation errors.
• Ability to present to and educate diverse resident groups about the absentee voter process.
• Ability to tactfully and effectively handle inquiries from elected officials, other city departments, and the public.
• Ability to work cooperatively with people whose backgrounds may differ from one’s own.
• Ability to make presentations to various groups and to effectively communicate technical information.

Judgment and Responsibility

• Ability to manage multiple projects in various stages of completion.
• Organizational and time management skills to prioritize work, adjust to changing deadlines, and achieve objectives on time.
• Ability to work ethically and with integrity.
• Ability to make sound and accurate decisions by supporting and explaining reasoning for decisions made.
• Ability to adapt and change approach or method used to best fit the situation.
• Ability to analyze and evaluate information to solve problems.
• Diversity, equity, and inclusion acumen and the ability to consider policy and projects from an equity lens.
• Ability to maintain confidentiality.

The current salary range (Pay Range 1FX) is $74,375 – $92,612 annually, and the resident incentive salary range for City of Milwaukee residents is $76,607 - $95,390 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance 
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leave 
• Flexible Spending Arrangement
• Commuter Value Pass  

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits. 

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.