GRANT MONITOR

*This position is exempt from civil service; the incumbent serves at the pleasure of the Director of Administration. *

The City of Milwaukee is proud to employ a diverse workforce committed to providing exemplary service to its residents. If you are passionate about being part of an inclusive team of public servants, please consider the following opportunity.

The Grant Monitor oversees, monitors, and evaluates assigned Community Development project by assisting project operators on an on-going basis in the implementation of approved activity.

Technical Assistance 

• Provide technical assistance for all assigned projects to ensure that they move under contract effeiciently and that Community Development Grants Administration (CDGA) funded activities comply with all programatic requirements.
• Evaluate project outcomes and assess the performance of project operators in achieving objectives and utilizing grant funds in compliance with all Federal, State and City laws, regulation, ordinances, and policies.
• Assist project operators on an on-going basis in the implementation of approved activity.
• Ensure that CDGA funded activity conforms to all programmatic requirements.
• Attend project meetings and board meeting for all assigned projects as needed; coordinate agencies and individuals for combined meetings relative to sharing resources, information and/or identifying and solving common problems.

Monitoring and Data Collection

• Conduct formal in-depth monitoring visits and routine inspections of assigned projects within the CDGA program year, following prescribed guidelines, providing technical assistance, and collecting qualitative and quantitative data to ensure compliance and effectiveness.
• Collect and process various progress reports, documents and data to determine progress, solve problems to determine effect on beneficiaries, determine if project or approach is feasible and to assess the effectiveness of activities in meeting objectives. 
• Collect, review and process progress reports for federal, state and city regulatory requirements, meeting various timelines.

Evaluations and Reporting Findings 

• Evaluate the effectiveness of project activity and performance of project operators.
• Utilize the results of data collection and analysis for all assigned projects prepare narrative letters within prescribed guidelines and time frames to assigned projects addressing the issues, questions and areas monitored that formed the basis of the site visit.
• Use various data collected throughout the program year to perform annual evaluations and performance reports in prescribed format for all assigned projects.
• Maintain updated project files and all assigned projects with prescribed data and documents. 
• Attend appropriate meetings, conferences and seminars regarding projects, presenting information, answering questions and/or obtaining knowledgeable data to assist projects in program activity. 
• Collaborate with other staff in revising internal organizational procedures and instruments and making recommendations for improvements. 

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Bachelor’s degree in Business Administration or a related field from an accredited college or university.
2. Two years of related grant administration experience.
3. Valid driver's license and the availability of a properly-insured personal vehicle for use on the job at the time of appointment and throughout employment.

 Equivalent combinations of education, training and experience may also be considered.

NOTICE: Please do not include your academic transcripts with your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Technical

• Knowledge of grant funding and reporting.
• Ability to monitor and follow federal grant procedures.
• Knowledge of mathematics and the ability to make accurate calculations related to grant allocations and funding.
• Ability to read and interpret complex job-related documents.
• Ability to utilize related computer software programs, including all Microsoft Office applications.
• Ability to stay current with evolving technology changes necessary to perform web-based duties.
• Ability to take decisive action to ensure that grant tracking files and reports are accurately maintained.

Critical Thinking and Organizational

• Ability to work independently, prioritize tasks and follow through on assignments to completion.
• Ability to perform work with a high degree of accuracy and detail.
• Ability to remain professional at all times.
• Ability to problem solve, apply critical thinking and trouble-shooting skills.
• Ability to maintain confidentiality and work with sensitive information.

 Communication and Interpersonal

• Written communication skills to proofread documents and produce clear and concise business correspondence.
• Ability to provide excellent customer service to City Departments and the public.
• Verbal communication skills to effectively to colleagues, department heads, Community-Based Organizations (CBOs), and members of the public.
• Ability to listen well and to communicate effectively both in person, video applications, email, and over the telephone.
• Ability to work cooperatively with team members and serve as back-up on critical job functions shared among a small work team.
• Ability to work in a diverse, collaborative, time-sensitive environment, managing multiple tasks that are deadline-driven.
• Ability to work effectively and positively with people whose backgrounds may differ from one’s own.

The current starting salary range (PG 2JX) is $72,768 - $92,612 annually, and the resident incentive salary for City of Milwaukee residents is $74,951 - $95,390 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leave
• Flexible Spending Arrangement
• Commuter Value Pass 

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

SELECTION PROCESS:

• Screening for this position will be based on an evaluation of each applicant’s education, experience, and professional accomplishments, which must be detailed in a cover letter and resume.
• Cover letter and resume must be sent via email to CDGAReports@milwaukee.gov by February 28, 2025.
• Please indicate “Grant Monitor Interest” in the subject line of the email message.
• Questions relative to the selection process may be directed to Vanesa Carmona-Lewis by calling emailing vcarmo@milwaukee.gov 
• The City of Milwaukee reserves the right to invite only the most qualified applicants to participate in the selection process.

INITIAL FILING DATE:

• The selection process will be conducted as soon as practical after the deadline listed above. 
•  Receipt of application materials may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• Interested parties will be contacted to schedule an interview with the department.  Final approval of the appointment is subject to a review by the Department of Employee Relations.
• If you have additional questions about this posting, please email us at CDGAReports@milwaukee.gov