FINANCE SPECIALIST

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**  

The Finance Specialist processes, generates, and maintains financial and personnel records for the Port of Milwaukee.

Accounting:

• Generate and process accounts payable invoices within the Financial Management Information Systems (FMIS).
• Monitor daily receipts through the City Treasurer’s Office, reconcile receipts against outstanding balances, resolve accounts receivable inquiries, and maintain files.
• Generate accounts receivable and accounts payable reports.
• Process purchase requisitions and purchase orders.
• Perform general accounting duties; conduct monthly reconciliation of outstanding invoice balances and maintain reports on accounts in arrears/delinquency with the Port Finance Officer.
• Monitor monthly payments and budget amounts for contracted vendors and process contract change orders.
• Develop and manage financial data in FMIS, Excel, Access, and other applicable software programs. 
• Organize and maintain purchasing documents including contracts, BID and Request for Proposal (RFP) files, including contacting and coordinating with vendors.
• Respond to inquiries from vendors and Port personnel.

Payroll:

• Process payroll by reviewing and entering time cards, preparing payroll adjustments, processing auto allowances, and attending staff meetings.
• Prepare and maintain paper and electronic human resources records.
• Work with section managers to ensure pay progression processes are completed promptly.
• Enroll staff in City of Milwaukee training programs.
• Gather and prepare data, documents, and reports for Port personnel.

Administrative:

• Serve as courier and backup to the Administrative Assistant III, by covering phones during Board of Harbor Commissioners meetings and maintaining petty cash.
• Represent the Port on City-wide committees.
• Contribute to inventory and preventative maintenance reporting in FMIS, Excel, Access, and other applicable software programs.
• Serve as the Port’s Notary Public.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.
2. Bachelor’s degree in accounting, business administration, finance, or a related field from an accredited college or university.
3. Two years of experience performing payroll and financial functions using Human Capital Management (HCM) and Financial Management Information Systems (FMIS).
4. Current status as, or meets eligibility and exam requirements to become, a Notary Public in Wisconsin within six months of appointment.  

Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Experience using software programs in contemporary accounting and financial administration processes, including Microsoft Excel and Access.

Technical:

• Knowledge of governmental accounting principles, procedures, standards, and practices.
• Knowledge of human resources policies and procedures relative to payroll and record keeping.
• Knowledge of mathematics and the ability to make accurate calculations.
• Ability to read and interpret work-related documents.
• Ability to learn and effectively manage data in FMIS, Access, and other software programs.
• Proficiency in standard computer applications such as Outlook, Microsoft Word, PowerPoint, and Excel.

Communication and Interpersonal:

• Verbal communication skills to share information and respond to questions.
• Written communication skills to prepare clear and concise business correspondence and reports.
• Ability to maintain effective working relationships with fellow staff, management, other City staff, elected officials, vendors, and the public.
• Customer focus and a dedication to exceptional service delivery.
• Ability to work independently and cooperatively in a team-oriented environment.
• Ability to work effectively with people whose backgrounds may differ from one’s own.

Judgment and Professionalism:

• Ability to exercise excellent judgment, discretion, and tact in handling confidential personnel matters.
• Honesty, integrity, and the ability to maintain complete confidentiality.
• Ability to plan, organize, prioritize and complete work to achieve objectives on time, within deadlines and with limited supervision.
• Ability to meet competing, challenging, and ever-changing priorities.
• Ability to effectively analyze and resolve issues, exercising sound judgment.
• Ability to effectively evaluate or make independent decisions based on experience, knowledge, and training.
• Ability to perform work with high accuracy, detail, and quality.
• Ability to serve as an effective steward of City resources.

The current salary range (Pay Range 2IX) is $68,244-$86,854 annually, and the resident incentive salary range for City of Milwaukee residents is $70,292-$89,460. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Port of Milwaukee reserves the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• Applications and further information can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E. Wells St, Room 706, Milwaukee, WI 53202.

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The City of Milwaukee values and encourages diversity and is an equal opportunity employer.