ACCOUNTING PROGRAM ASSISTANT III

The City of Milwaukee is proud to employ a diverse workforce dedicated to delivering exceptional service to its residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Accounting Program Assistant III performs accounting and administrative functions to ensure the efficient operation of the General Accounting Division in the Office of the Comptroller.

Accounting

• Provide lead technical support in the accounting for tax deed properties.
• Analyze, review, and document tax deed property acquisitions and disposals, including the process of returning excess proceeds to prior owners.
• Review, analyze, and reconcile the year-end list of properties and values for the financial statement audit.

Record Retention

• Document and prepare tax deed property records.
• Assist with records retention duties, including drafting departmental procedures, preparing forms, submitting documents to the Records Committee, and working with City departments for accurate accounting of tax deed information.

Administrative

• Assist accountants in the analysis of account queries, retrieval of documents, preparation of spreadsheets and worksheets, and data entry to accounting modules.
• Perform reconciliations for management, City departments, and internal and external auditors.
• Assist in accounting system testing and research.
• Establish and maintain a system of imaging contracts and agreements with an appropriate index of key elements for future inquiries.
• Maintain data for disclosure of all future annual revenues and expenditures associated with ongoing capital and operating leases.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Three years of progressively responsible accounting or financial support experience performing duties closely related to the essential functions of this position.

Equivalent combinations of education and experience may also be considered.

 NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process before extending any job offers.

• Experience using PeopleSoft. 

Technical

• Knowledge of generally accepted accounting principles (GAAP) and practices.
• Knowledge of mathematics and the ability to make accurate calculations.
• Knowledge of customer service best practices and the ability to effectively integrate them into operational processes.
• Ability to understand and apply accounting concepts to relevant City business processes and guidelines.
• Ability to read and understand documents such as budgets, policies, and other technical publications.
• Ability to use, manage, and query data within software programs such as Microsoft Excel, Access, and the internet.
• Ability to effectively and efficiently utilize the City’s financial management information system (Oracle/PeopleSoft).
• Proficiency using standard computer software and programs such as word processing, spreadsheet, and financial software systems and databases.

Communication and Interpersonal

• Written communication skills to write clear and concise documents and correspondence.
• Verbal communication skills to share information and respond to questions.
• Ability to maintain professional, courteous, and effective working relationships with managers, fellow staff, direct reports, and outside parties.
• Ability to work in a collaborative environment.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.

Judgment and Professionalism

• Ability to think critically and analytically.
• Ability to effectively analyze and resolve issues and exercise sound judgment.
• Ability to plan, organize, initiate, prioritize and complete work to achieve objectives promptly, within deadlines and with limited supervision.
• Attention to detail and the ability to produce accurate work.
• Honesty, integrity, and the ability to maintain confidentiality.
• Ability to serve as an effective steward of City resources.

The current salary range (Pay Range 5GN) is $54,401-$66,689 annually, and the current resident incentive salary range for City of Milwaukee residents is $56,033-$68,690. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program which includes:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

 For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of education, experience, and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job. 

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO Code 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.