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Administrative Assistant I

Recruitment #180606-E17A-44

Introduction

This job is located in Norman, OK.

The Oklahoma Department of Mental Health and Substance Abuse Services is currently recruiting for a highly motivated and talented Administrative Assistant I to join our Administrative Services division located in Norman, OK.

This position requires having the knowledge of the procedure and techniques of business communications, spelling punctuation, business English and modern office methods; of business arithmetic and public relation; skill in organizing; typing accurately; in dealing tactfully with the public; in handling confidential work with tact and discretion; in screening important from less important visitors and callers so that executive time is maximized; in expressing complex procedures clearly and concisely both orally and in writing; and, in establishing and maintaining professional working relationships with the community, public officials and the staff; skill in operating a computer and other office equipment.  

As an employer of the State of Oklahoma, ODMHSAS is able to offer:
 Generous benefits allowance to off-set insurance costs
 Flexible spending
 11paid holidays
 15 days paid vacation
 15 days paid sick leave
 Retirement savings plan with generous company match
 Longevity bonus for years of service

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.
 

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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