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OMMA Commercial Licensing Coordinator

Recruitment #181130-UNCX-430



The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy.

OSDH is seeking a full time Coordinator providing support to OMMA. This is an unclassified position in state government, located in Oklahoma City.  
OSDH offers a comprehensive Benefits Packetincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here].
The annual salary for this position is up to $47,790.78 based on education and experience.

This position has preferred qualifications
Preference will be given to applicants with medical marijuana licensing program experience.

Applicants who demonstrate they possess the minimum qualifications (education and experience requirements) and the preferred qualifications will be given additional consideration during the interview process.

Position Description:
The OMMA Commercial Licensing Coordinator works to ensure that proper procedures are developed and implemented according to state law and agency rules. The Commercial Coordinator works with OMMA management to identify efficiency improvement opportunities and effective operation of the program. Specifically, the Coordinator will work with external commercial entities to apply for and retain an OMMA license.

Duties include, but are not limited to:
•Coordinates the development, implementation and evaluation of licensing procedures for commercial entities as required by state laws and rules.
•Responsible for reviewing applications submitted to the Department from various individuals and entities wishing to own, operate, manage and/or provide medical marijuana products via growing, processing or dispensing in the state of Oklahoma.
•Coordinates activities and efforts by conducting research, developing a repository of tools and products, and consulting with key stakeholders and agency leadership to ensure that key rules and procedures are developed, implemented, and monitored within prescribed period and resource parameter.
•Coordinates the quality assurance methods that will be imbedded when validating license processor staff are properly approving or disproving applications in accordance with state laws and other pertinent rules.
•Serves as point person for staff processing applications and answering commercial entity questions and concerns.
•Reviews supervisor-required applications for OMMA Commercial licenses for completeness and accuracy, compare and analyze supporting documentation, complete staff investigation pursuant to applicable laws and rules, recommend final action and complete order and investigation within deadline pursuant to state laws and applicable rules.
•Adhere to and ensure business applications crosschecked with various other channels to determine accuracy such as with the Secretary of State, criminal history verification for all owners, determine the legitimacy of principal ownership and levels of interest for residency, zoning documentation, etc.
•Assist in the coordination of the Monthly Reports for Medical Marijuana licensed businesses to include review and recommended licensure actions.
•Recommends action as to licensure renewal, non-renewal, or termination and/or revocation. Testify in hearing and court cases, and assist legal staff in preparation of hearing and court cases.
•Work through establishment complaints: investigate, analyze and make recommendation to proper channel.
•Provides analysis of business data and technical information, identifies potential problems, offer advice, and provide solutions. Seek clarification of issues and provide feedback. Makes recommendations for the accomplishment of objectives.
•Assist with supervisory duties for the training and daily oversight of operation staff. This includes direct supervision of administrative assistants processing both commercial licenses, mailing certification, and licensing documents. Planning and organizing certain phases of work necessary for completion of inspections of OMMA commercial licenses where applicable to include proper documentation and record keeping.
•Oversee and assure compliance various areas of the program and provide reconciliation for documents, as well as provide training and procedural manuals at on-boarding.
•Supervising staff responsible for processing licenses.
•Advise subordinate program staff and other interested groups of the proper interpretation and application of agency rules.
•Effectively communicate, and ensure a collaborative and team-based work environment.
•Develop and maintains sound personnel policies and practices.
•Maintain effective working relationships with others.
•Other duties as assigned.

Education and Experience
Bachelor’s degree in business, public administration, public health or related field or equivalent years of professional experience, and 1 year of professional experience.

Knowledge, Skills and Abilities
•Knowledge of medical marijuana licensing program, operational procedure adherence, rules pertaining to state laws and mandates, IT licensing platforms and customer service using multiple communication techniques.
•Administrative principles and practices, including data analysis, ad hoc research, program management and business administration.
Physical Demands and Work Environment
Office environment
Computer based.


If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.



Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


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