n education and experience.
The Central Purchasing Procurement Compliance Specialist is responsible for ensuring Central Purchasing and state agencies comply with the provisions of the Central Purchasing Act and promulgated rules by interacting with committees and stakeholders to provide recommendations and establish procurement best practices. This position is also responsible for ensuring that employees of Central Purchasing have appropriate technology access as it relates to the position to mitigate risk and misuse. Other responsibilities consist of quickly resolving customer inquiries, standardization of forms and reporting, and compilation of procurement information to be used in decision making.
• Participates in studies of needs; advises on procurement processes and agency impact.
• Represent OMES and OMES Central Purchasing at various meetings and with other organizations; serves on special committees; make recommendations to procurement related issues, concerns or topics.
• Consults with agency personnel concerning procurement statutes, regulations, rules, policies and procedures; conducts public relations activities.
• Represent Central Purchasing regarding security provisioning of procurement access either in a primary or backup role; reviews agency requests for adjusted approval limits/roles and eligibility.
• Reviews state agencies internal purchasing procedures either in a primary or a backup role; ensures procedures meet requirements and provides guidance on procurement best practices.
• Reviews state agency requests to establish fixed rates(s) for services either in a primary or a backup role; ensures that rates meet the established guidelines.
• Coordinate open records requests and records storage and retention requests either in a primary or a backup role; ensuring policies and procedures are followed.
• Monitors supplier performance; collects and analyzes procurement data; composes and prepares routine correspondence and reports.
• Review, update and post purchasing information on the OMES website in accordance with designated deadlines.
• Knowledge of Title 74 – Oklahoma Central Purchasing Act and OAC 260:115 Administrative Rules.
• Knowledge of and the ability to apply procurement ethics.
• Must function effectively within a team environment, participating and assisting their peers.
• Ensures consistency and standardization of division drives to reduce redundancy of documents and maintain correct format and structure.
• Ensures division employees have the appropriate technology access as it relates to the position to mitigate risk and misuse.
• Compilation of procurement data for special projects as requested.
Education and Experience
Bachelor’s degree in Business preferred, or a related discipline AND at least 3 years of related experience. This position also requires certification as State of Oklahoma Certified Procurement Officer, or must attain certification within one year.
Valued Skills and Experience
Required to achieve certification as a State of Oklahoma Procurement Officer or must attain certification within one year of employment.
Title 74 – Central Purchasing Act and 260:115 Administrative Rules
Must have expert knowledge to perform job duties in compliance with statutes and rules.
Knowledge of the Oklahoma Open Records Act.
Knowledge of and apply appropriate procurement ethics in all duties.
Physical Demands and Work Environment
This position works in a comfortable office setting with a large percentage of the work day done on a computer and telephone. The noise level is usually mild. Ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6-8 hours per day is necessary.
OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.