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Procurement Compliance Specialist

Recruitment #181206-UNCF-190

Introduction

A resume and cover letter must be submitted along with your application.

The Office of Management and Enterprise Services (OMES) is a trusted, credible partner that empowers employees to provide valued business expertise allowing customers to focus on their missions across state government. OMES provides financial, property, purchasing, human resources and information technology services to all state agencies, and assists the Governor’s Office on budgetary policy matters.

Our mission is supporting our partners through unified business services.  The OMES mission requires a highly-qualified workforce committed to making government run in the most efficient, innovative manner possible. Achieving that mission takes team-oriented, solutions-driven professionals who understand the importance of partnering to achieve success.

We are seeking a full time, unclassified Procurement Compliance Specialist. This is a full time unclassified position in state government.  OMES offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here].The annual salary for this position is up to $55,000.00 based on education and experience.

Position Summary
The Central Purchasing Procurement Compliance Specialist is responsible for ensuring Central Purchasing and state agencies comply with the provisions of the Central Purchasing Act and promulgated rules by interacting with committees and stakeholders to provide recommendations and establish procurement best practices.  This position is also responsible for ensuring that employees of Central Purchasing have appropriate technology access as it relates to the position to mitigate risk and misuse.  Other responsibilities consist of quickly resolving customer inquiries, standardization of forms and reporting, and compilation of procurement information to be used in decision making.

Essential Functions
• Participates in studies of needs; advises on procurement processes and agency impact.
• Represent OMES and OMES Central Purchasing at various meetings and with other organizations; serves on special committees; make recommendations to procurement related issues, concerns or topics.
• Consults with agency personnel concerning procurement statutes, regulations, rules, policies and procedures; conducts public relations activities.
• Represent Central Purchasing regarding security provisioning of procurement access either in a primary or backup role; reviews agency requests for adjusted approval limits/roles and eligibility.
• Reviews state agencies internal purchasing procedures either in a primary or a backup role; ensures procedures meet requirements and provides guidance on procurement best practices.
• Reviews state agency requests to establish fixed rates(s) for services either in a primary or a backup role; ensures that rates meet the established guidelines.
• Coordinate open records requests and records storage and retention requests either in a primary or a backup role; ensuring policies and procedures are followed.
• Monitors supplier performance; collects and analyzes procurement data; composes and prepares routine correspondence and reports.
• Review, update and post purchasing information on the OMES website in accordance with designated deadlines.

Non-Essential Functions
• Knowledge of Title 74 – Oklahoma Central Purchasing Act and OAC 260:115 Administrative Rules.
• Knowledge of and the ability to apply procurement ethics.
• Must function effectively within a team environment, participating and assisting their peers.
• Ensures consistency and standardization of division drives to reduce redundancy of documents and maintain correct format and structure.
• Ensures division employees have the appropriate technology access as it relates to the position to mitigate risk and misuse.
• Compilation of procurement data for special projects as requested.

Education and Experience
Bachelor’s degree in Business preferred, or a related discipline AND at least 3 years of related experience. This position also requires certification as State of Oklahoma Certified Procurement Officer, or must attain certification within one year.

Valued Skills and Experience
Required to achieve certification as a State of Oklahoma Procurement Officer or must attain certification within one year of employment.

Title 74 – Central Purchasing Act and 260:115 Administrative Rules
Must have expert knowledge to perform job duties in compliance with statutes and rules.
Knowledge of the Oklahoma Open Records Act.
Knowledge of and apply appropriate procurement ethics in all duties.

Physical Demands and Work Environment
This position works in a comfortable office setting with a large percentage of the work day done on a computer and telephone.  The noise level is usually mild.  Ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6-8 hours per day is necessary.

OMES is an Equal Opportunity Employer.  Reasonable accommodation to individuals with disabilities may be provided upon request.

 

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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