Placer County

To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks.

Administrative Legal Clerk - Entry

This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Administrative Legal Clerk - Journey

This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level.

ADMINISTRATIVE LEGAL CLERK – ENTRY
Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

ADMINISTRATIVE LEGAL CLERK – JOURNEY
Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

Essential duties may include, but are not limited to, the following:

• Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files.
• Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue.
• Process records requests; maintain and purge records and files consistent with department policies.
• Receive and log inmate property; release property to inmates and/or family members consistent with department policies.
• Enter, modify and cancel warrants.
• Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders.
• Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft.
• Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information.
• Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states.
• Collect and process fees and charges; process bails and permits.  
• Schedule appointments as assigned.
• Perform a wide variety of clerical work including filing, checking and recording information on records.
• Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned.
• Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files.
• Operate and access automated criminal justice telecommunication information systems and subsystems.
• Screen for entrance/exit for visitors to and from secured areas.
• Enter, modify and retrieve data into local, state and national computer systems.
• Conduct record searches in a centralized data base.
• May be subpoenaed to testify in court.
• Receive, sort and distribute incoming and outgoing mail and packages.
• May act as secretary as necessary.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• When assigned to the jail, may process inmates into custody.
• Perform related duties as assigned.

Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown.

ADMINISTRATIVE LEGAL CLERK – ENTRY

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of clerical experience.

Training: Equivalent to the completion of the twelfth grade.

Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. 

ADMINISTRATIVE LEGAL CLERK – JOURNEY

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk – Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

ADMINISTRATIVE LEGAL CLERK – ENTRY

Knowledge of:

• Principles and practices of customer service and reception.
• English usage, spelling, grammar, and punctuation.
• Mathematical calculations.
• Principles and practices of computer hardware and software including word processing, spreadsheets and database packages.
• Principles and practices of filing and record keeping.

Ability to:

• On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff.
• Work various shifts which include nights, weekends and holidays as assigned.
• Learn the organization, procedures and operating details of the County department to which assigned.
• Learn how to use word processing equipment.
• Perform routine legal clerical work including maintenance of appropriate records and preparation of reports.
• Verify and check files and data.
• Learn how to use a spread sheet and data base program on the computer.
• Understand and carry out both oral and written directions.
• Perform routine mathematical calculations.
• Maintain confidentiality.
• Deal tactfully and professionally with a variety of individuals.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Use modern office equipment and computers.
• Type accurately at a speed of 45 words per minute.

ADMINISTRATIVE LEGAL CLERK – JOURNEY

In addition to the requirements for Administrative Legal Clerk – Entry:

Knowledge of:

• Organization, procedures and operating details of the County department to which assigned.
• Principles and practices of legal document processing.
• Legal terminology and forms.

Ability to:

• Independently perform legal clerical work.
• Interpret legal and reporting codes and statutes applicable to management of records.
• Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information.
• Ensure thoroughness and accuracy when completing tasks.
• Type accurately at a speed of 45 words per minute.

Length of Probation:

• All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit:

• General