Placer County

To plan, organize, direct and manage the activities of the Building Maintenance Division within the Facility Services Department including technical and general maintenance, renovation, and custodial responsibilities; to coordinate building maintenance activities with other divisions, departments, and outside contractors; and to provide highly complex assistance to the Director of Facility Services or management designee.

The Superintendent level recognizes positions that provide full line and functional management responsibility for a division or program area within a department.

Receives administrative direction from the Director of Facility Services or management designee.
 
Exercises direct supervision over supervisory, building maintenance, custodial, and administrative support personnel.

• Develop and implement Division goals, objectives, policies and procedures; review and approve policies and procedures of individual work sections.  
• Direct, oversee and participate in the development of the building maintenance work plan; assign work activities, projects and programs; monitor work flow of the Building Maintenance Division; review and evaluate work products, methods and procedures.
• Plan, organize, and direct Building Maintenance Division activities including the maintenance, repair, and upkeep of County facilities and administration of associated contracts.  
• Prepare the Building Maintenance Division budget; including facilities master planning, costs analysis, and fund forecasting; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.  
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
• Procure, negotiate, develop, and administer a wide variety of contacts.
• Oversee the management of the more complex projects; ensure that all projects are properly and effectively managed and executed; research and resolve the more difficult and sensitive issues with internal and external customers and outside contractors.
• Direct and manage a comprehensive preventative maintenance program.
• Investigate complaints and recommend and ensure implementation of corrective action for resolution.
• Direct the use of a comprehensive automated maintenance management system.
• Build and maintain positive working relationships with co-workers, other County employees, outside contractors, and the public using principles of good customer service.  
• Represent the Division to outside agencies and organizations and contractors; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research, prepare, and present technical and administrative reports; prepare written correspondence.  
• Perform related duties as assigned.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Five years of progressively responsible experience in building trades, construction management, or facilities management, including at least three years of relevant supervisory/management responsibility.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, construction technology, architecture, engineering, facilities maintenance or a related field.

Required License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of building and mechanical trades and facilities maintenance.
• Equipment, tools and materials used in building and mechanical trades and facilities maintenance.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal rules, regulations and laws.
• Principles and practices of policy development.
• Principles and practices of organizational analysis and management.
• Principles and practices of budget development, implementation, monitoring, fund forecasting, and cost analysis.
• Principles and practices of public contract development and administration, including contract law, negotiation, and public contracting procedures.
• Advanced principles and practices of project management.
• Automated systems used for the scheduling, coordination, and monitoring of maintenance activities and projects.
• Principles and practices of supervision, training and personnel management.
• Principles and practices of work safety.
• Modern office procedures, methods, and computer equipment.

Ability to:

• Organize and direct Building Maintenance Division operations.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve Department related issues; remember various rules; and explain and interpret policy.
• On a continuous basis, sit at a desk and in meetings for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and to communicate through written means; regularly lift heavy weight.
• Perform the most complex work of the Division.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Interpret and apply County and Department policies, procedures, rules and regulations.
• Prepare and administer a budget.
• Effectively negotiate and administer service contracts, ensuring the best interest of the County.
• Effectively manage the most complex projects.
• Effectively communicate, work with, and resolve the more difficult performance issues with contractors.
• Supervise, train and evaluate personnel.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.