Placer County

To assist the Public Works Manager assigned to Fleet Services in planning, organizing, and directing the activities of the Fleet Services Division within the Public Works Department; and to provide highly responsible staff support to the Public Works Manager and department management staff.

The Assistant Superintendent level recognizes positions that provide full second-line, direct supervision to employees within a division and/or assume substantive and significant administrative responsibility in several defined areas or specialties. 

Receives general direction from the Public Works Manager assigned to Fleet Services.

Exercises direct supervision over supervisory, technical, and clerical personnel.

• In the absence of the Public Works Manager, assume the higher-level responsibilities as needed.
• Assist the Public Works Manager in managing and directing the Fleet Services division; assist division staff with solving operational and administrative problems.
• Assist in developing division goals and objectives; assist in the development and implementation of policies and procedures; oversee Public Works Department safety programs.
• Assist in planning, organizing, and directing Fleet Services activities.
• Develop and implement the Fleet Services work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Plan, oversee, and facilitate the division’s fixed asset purchases; coordinate with vendors on quotes and procurement; monitor fixed assets to budget.
• Serve as administrator for Fleet Service software; input and maintain fixed assets; ensure accuracy of data and proper billing to other departments.
• Supervise office support activities.
• Oversee fuel card program, including the creation and management of fuel cards for all County departments; oversee County vehicle pool activities.
• Prepare various reports on operations and activities; research and prepare technical and administrative reports; prepare written correspondence.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, materials, and supplies; monitor and control expenditures.
• Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed to maintain the efficient and professional operation of assigned work unit.
• Represent the division to outside agencies, organizations, and vendors; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Build and maintain positive working relationships with coworkers, other county employees, and the public using principles of effective customer service.
• Perform related duties as assigned.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Five (5) years of increasingly responsible experience in the maintenance and repair of automotive or heavy equipment, or fleet management, including two (2) years of supervisory responsibility.

Training: Equivalent to an associate’s degree with major course work in business or public administration, organizational management, or a related field.

Required License or Certificate:

• May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of: 

• Principles and practices of the operation, maintenance, and repair of automotive and heavy vehicles and equipment.
• Principles and practices of fleet management.
• Pertinent local, state, and federal rules, regulations, and laws.
• Modern office procedures, methods, and computer equipment, including relevant software programs.
• Principles and practices of analysis and management.
• Principles and practices of purchasing.
• Principles of budget preparation, administration, and monitoring.
• Principles and practices of supervision, training, and performance evaluation.
• Principles and practices of leadership, motivation, team building, and conflict resolution.
• Principles and practices of work safety.
• Principles and practices of effective customer service. 

• On a continuous basis, know and understand all aspects of the job; observe safety rules and identify safety hazards; analyze, understand, identify, recall, interpret, and explain technical and numerical information, work papers, reports, and special projects; observe and problem-solve operational and technical policies and procedures; understand, recall, interpret, analyze, explain, and apply related rules, laws, and regulations; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time.
• On a continuous basis, sit at desk or in meetings for long periods of time; intermittently walk, stand, bend, push, pull, and twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; speak, use telephone, write, and use keyboard to communicate; see, hear, and smell with sufficient acuity to perform essential job functions; regularly lift heavy weight.
• Organize, implement, direct, and supervise Fleet Services operations/activities.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Supervise, train, and evaluate assigned staff.
• Gain cooperation through discussion and persuasion.
• Use modern office equipment and technology, including computers and applicable software.
• Assist in performing the most complex work of the division.
• Assist in the development and monitoring of the division budget.
• Assist in the development and recommendation of division policies and procedures. 
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both verbally and in writing.