Project Manager - I

Placer County Department of Public Works and Facilities' Real Estate Services Division is recruiting for one full time permanent Project Manager.  This division manages leased and county-owned properties. In addition, it finds, leases, sells and purchases real estate to support County operations and development. This division also acquires property rights to support the Placer Legacy and Placer County Conservation programs. Utilizing eight staff with specialized expertise, this team accomplishes a variety of real property-related projects and serves as a one-stop resource for County-owned property information. For more information about the Real Estate Services Division, please click HERE.

If you would like your application to be considered during the initial review, please submit your application by Friday June 8th. After that date, the next review will take place after the final filing deadline.

To develop and manage capital improvement projects from inception to completion; to perform space assessment and financial and administrative studies related to capital improvement projects including capital park, trail and open space development projects; to negotiate and administer consultant agreements and leases; and to provide support services to departments on facility-related issues.

This is the entry-level class in the Project Manager series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this is an entry-level class, employees may have limited related work experience.  Employees work under general supervision while learning job tasks.

Duties may include, but are not limited to, the following:

• Confer with department managers regarding budget requests for facility maintenance and  improvements, space needs and leases or prospective lease space or when assigned to parks/capital open space, requests for capital park, trail and open space development projects.
• Gather and analyze data and information affecting departmental space and facility needs; and conduct studies concerning suitability of existing and proposed buildings.
• Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates and project schedules for capital projects.
• Plan, coordinate and monitor facility improvement and maintenance projects; develop scope of work; confer with departments and consultants; prepare construction plans and documents, budget reports, and authorization-related recommendations.
• Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; and administer construction contracts, including managing project budgets, conducting field inspections and assisting in the regulatory permitting process.
• Assist in the planning, monitoring and determination of the acquisition, development and market potential of real property; and assist in disposing real property.
• Assist in property management related issues such as response to tenant requests; and negotiate and administer property leases and consultant agreements.
• Conduct administrative and financial studies and analyses.
• Plan, coordinate and implement various facility safety, energy management, building systems and hazardous materials programs.
• Review life safety system plans and accept on behalf of the County, inspect life safety systems during construction, and accept on life safety systems on behalf of the County after installation.
• Perform diagnostics, prepare reports, correspondence, agreements, graphs and tables; and make presentations at public meetings as required.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Provide ongoing field support for building systems.
• Perform related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: One year of responsible experience performing property or facility-related analysis, real property management, or capital improvement project management.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management or a related field.

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate:

• May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.
• When assigned to asbestos management program, possession of an Environmental Protection Agency Asbestos Inspector/Manager/ Planner Certification is required.
• When assigned to life safety or building maintenance:
  • Possession of, or ability to obtain by end of probationary period, an electronic life/fire systems certificate issued by the National Institute for Certification in Engineering Technologies.
  • Possession of, or ability to obtain by end of  probationary period, a fire alarm servicing certificate issued by the National Fire Protection Association.
  • Possession of, or ability to obtain by end of probationary period, life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the Department. 

Knowledge of:

• Principles and practices of project and contract administration, including budget management and basic accounting.
• Principles and practices of building design, construction, facility operations and real property management, including leasing and marketing.
• Principles and practices of administrative and financial analysis, including assessment of work-related space needs.
• Learn policies and procedures of the assigned department and its respective divisions.
• Statistical methods and analysis, and the use of statistics in reports.
• Mathematics, algebra, geometry, and trigonometry.
• Computer software, including word processing, spreadsheet, data base, and graphics applications.
• Pertinent Federal, State, and local statutes, ordinances, and regulations, including building codes, life safety codes, and contract law, as needed for area of assignment.
• Business correspondence and report preparation.
• Modern office procedures, methods and computer equipment.

Ability to:

• On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times.
• On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, bend, squat, climb, kneel or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation, use telephone, write or use a keyboard to communicate through written means; and regularly lift moderate weight.
• Understand and interpret complex rules and procedures.
• Conduct administrative, financial, and space studies.
• Plan, coordinate, and monitor facility and/or park improvement projects.
• Negotiate and administer leases and contract agreements.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; handle multiple assignments and deal fairly and courteously with the public.
• Analyze situations quickly and objectively and implement corrective action as appropriate.
• Use a computer, calculator, basic drafting tools, typewriter, telephone, facsimile machine, and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

This Timeline is Tentative and Subject to Change:

Week of June 11, 2018 - Minimum Qualifications Screening

Week of June 18,2018 - Establish Eligible List