Capital Improvements Manager

The Department of Facilities Management is recruiting for a Capital Improvements Manager. This position will be responsible for leadership, management and development of the Capital Improvements Division consisting of architects, project managers and technical/administrative staff.  This division is responsible for the implementation of facility improvements in support of County services for citizens and employees of Placer County.  The Capital Improvements Division provides and oversees planning, design and construction management for projects throughout the County.

To plan, organize, direct and manage the activities of the Capital Improvements Division within the Facilities Management Department including major architectural and capital facilities activities; to coordinate Capital Improvements Division activities with other divisions and departments; and to provide highly complex staff assistance to executive management staff.

The Manager level recognizes positions that provide full line and functional management responsibility for a division or program area within a department. This class is distinguished from the Senior Architect in that the latter provides technical and functional supervision over assigned staff, whereas this class has full management responsibility for all activities in the division.  Such responsibilities include, but are not limited to, the development of division goals, policies, and procedures; the preparation of the division and capital projects budgets; and the appointment, evaluation, and discipline of employees. 

Receives administrative direction from the Director and/or Deputy Director of Facilities Management.

Exercises direct supervision over professional and technical personnel.

Duties may include, but are not limited to, the following:

• Perform project management duties on a variety of capital improvement projects.
• Develop and implement Division goals, objectives, policies and procedures.
• Plan, organize and direct Capital Improvements Division activities including the planning, design and construction of capital improvement projects.
• Direct, oversee and participate in the development of the Capital Improvements Division work plan, assign work activities, projects and programs, monitor work flow, review and evaluate work products, methods and procedures.
• Prepare the Capital Improvements Division budget and capital projects budgets; assist in budget preparation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Division.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Represent the Division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Perform related duties as assigned.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Five years of increasingly responsible experience in capital improvements management or comparable architectural experience including two years at the supervisory level.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in architecture, civil engineering, construction management or a related field.

License or Certificate:

• Possession of a certificate of registration as a licensed Architect issued by California Board of Architectural Examiners is desirable.
• May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Architectural and engineering principles as applied to public facilities and capital improvement projects including planning, design development, specifications, cost estimates and construction.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal rules, regulations and laws.
• Modern office procedures, methods and computer equipment.
• Applicable software programs including construction management software, database programs, and architectural drafting and/or 3D modeling software.
• Principles and practices of policy development.
• Principles and practices of organizational analysis and management.
• Budgeting procedures and techniques
• Principles and practices of supervision, training and personnel management.

Ability to:

• Organize and direct Capital Improvements Division operations.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve Department related issues; remember various rules; and explain and interpret policy.
• On a continuous basis, sit at a desk and in meetings for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and to communicate through written means.
• Perform the most complex work of the Division.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Interpret and apply County and Department policies, procedures, rules and regulations.
• Prepare and administer a budget.
• Supervise, train and evaluate personnel.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Length of Probation:

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.