Administrative Technician

Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov.

 This classification received a general wage increase of 4% effective 7/2/22 and is scheduled to receive subsequent general wage increases of 4% in July 2023 and 4% in July 2024.

The Placer County Human Resources Department is seeking one Administrative Technician to provide support to the County's Workers' Compensation Program. This position reports directly to the Risk Management Administrator. The incumbent will be responsible for the following:

• Keep statistics for all injuries.
• Accurately track and monitor temporary disability periods.
• Obtain and process work status information from the third-party administrator or physicians.
• Process confidential reports and documents.
• File required and other workers' compensation documents within defined timeframes.
• Answer basic workers' compensation questions from County employees, supervisors, and managers.
• Review and input information into the Third Party Administrator's Claims System.
• Collect, document, and maintain the Cal/OSHA 300 Log.

In addition to salary, this position shall receive an additional 3.5% confidential pay.

Placer County offers a comprehensive benefits package to employees, including:

• Holidays: 14 paid holidays per year, 2 of which are floating holidays*
• Vacation leave: 10 days/year with ability to accrue 25 days/year
• Sick leave: 12 days/year*
• Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash
• Medical, dental, and vision insurance available for employees and dependents
• $50,000 life insurance policy at no cost to employee
• CalPERS retirement plans
• Retiree medical insurance
• Deferred compensation
• Education allowance: up to $1,200 per year
• Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency.

*Amounts will be prorated for part-time employees and employees hired after the first of the year.

The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

To provide responsible para-professional administrative and technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; and to review routine administrative requests related to area of assignment.

Receives direction from assigned management, professional or supervisory personnel.

May exercise technical and functional supervision over assigned clerical staff.

Duties may include, but are not limited to, the following:

• Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; prepare technical documents related to program activities.
• Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents.
• Establish and maintain systems related to assigned technical areas of responsibility; monitor area activities and report progress as required.
• Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance.
• Review and verify documents related to department activities including budgets, grants, claims, legislation, classification, recruitment and selection, employee benefits, personnel actions, election documents, and/or other related information.
• Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; and prepare and type correspondence and compile and type reports.
• Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Perform related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Three years of responsible administrative clerical or technical experience preferably in the subject area to which assigned.

Training: Equivalent to completion of 60 units of college level course work including completion of the general education requirements leading to an Associate of Arts degree.

Required License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, personnel and elections.
• Research methods and techniques.
• Computer software, including word processing, data base, spreadsheet and accounting applications.
• English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• Modern office procedures, methods and computer equipment.

Ability to:

• On a continuous basis, know and understand all aspects of the job; intermittently review work papers, reports and special projects; identify and interpret technical and numerical information; explain systems and procedures to staff and others.
• On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight.
• Perform independent research in carrying out technical administrative and technical duties.
• Collect, compile, analyze and present a variety of data in a meaningful way.
• Develop and implement various data collection and reporting systems.
• Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and interpret complex policies, procedures and regulations.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Use a personal computer and office equipment necessary for successful job performance.
• Type at a speed necessary for successful job performance.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over),  marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

For questions regarding this recruitment, please contact Laura Carucci, Human Resources Analyst, at lcarucci@placer.ca.gov or (530) 889-4087.