OFFICE ASSISTANT I (#BC3 )

$22.14-$27.49 hourly / $3,838.00-$4,765.00 monthly / $46,051.20-$57,179.20 yearly

Under close supervision, to do general typing and perform a variety of clerical work of average complexity as a trainee, or to do routine and repetitive typing and clerical duties on a continuing basis; and to do related work as required.

This is the working level typist class for positions performing routine and more repetitive typing and clerical tasks. Such positions are not alternately staffed with the higher class of Typist Clerk II. This is also the trainee level typist class for positions assigned the same tasks as positions in the higher class of Typist Clerk II, but performed under closer supervision. The regular use of typing skills is essential to the satisfactory performance of the work of all positions in this class. Public contact normally involves supplying routine information or referring people to other employees in the department.

Types form letters and notices in finished form; types drafts of reports and other material from rough copy or machine transcription; types drafts of reports and other material from rough copy or machine transcription; types prescribes information on cards and records from clearly defined sources; types invoices, requisitions, data input documents and other material from copy, draft, or notes; proofreads finished copy and makes corrections; types letters, reports, case histories, statistical data and other finished copy from rough drafts, margin notes, general instructions or machine transcription; corrects grammar, punctuation and spelling and proofreads copy; operates a magnetic card or other word processing machine in preparing case histories, reports, briefs, specifications and correspondence; maintains simple operational records by transferring data, calculating totals and sub-totals, or compiling summaries; verifies information on forms, purchase orders and input documents with information on supporting documents; sorts and files bills, receipts and a variety of documents; searches files for specific information; inserts and extracts a limited variety of materials from subject files; does proofreading and comparing of work in insure freedom from errors; operates standard office equipment, such as photocopy machine, adding machine, microfilm reader and microfiche reader; assists the public by referring them to appropriate personnel or locations, giving out standard forms and explaining how to complete them, and answering requests for routine factual information; prepares routine orders, receipts, permits, bills and licenses; receives money payments where the amounts are readily obtained by fixed schedules or simple computations; operates cash register; may provide vacation or other temporary relief for supervisor or for other classes as required.

Knowledge:  

Some knowledge of:

• Standard typewriter set-ups and formats for business correspondence and reports.
• Office procedures and filing.

Ability to:

• Perform general clerical work and learn office operations and procedures.
• Accurately type finished copy from rough copy or machine transcription which may include some technical terminology.
• Spell correctly and use correct grammar and punctuation.
• Understand and follow oral and written directions.
• Establish and maintain cooperative relationships with the public and others contacted in course of work.
• Make simple arithmetic computations.
• Understand the function of and learn to operate standard office equipment.
• Write neatly and legible.

Training and Experience:

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain such training and experience would be:

No specific training or experience is required.

Performance: Type at a corrected rate of 40 words per minute from a clear copy or to pass an equivalent performance test.