Under supervision, performs specialized clerical duties requiring a thorough knowledge of procedures and requirements relating to the department concerned; processes legal actions for court disposition; examines documents submitted for filing and recording; and performs related
duties as required.
The Senior Legal Process Clerk is responsible for processing and examining complex legal actions and documents, and for interpreting and explaining complex regulations and procedures. It is distinguished from Legal Process Clerk in that the latter is responsible for carrying out and explaining procedures which are more routine in nature and performing duties under closer supervision.
Examples of Important and Essential Duties
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
1. Receives and screens all processes issued by court for action and collects fees for prescribed services; accepts bonds to release property levied upon the Sheriff; signs releases on real property and salary attachments; and accounts for monies received by Sheriff from defendants and attorneys.
2. Responds to inquires made in person or by phone from the public, attorneys, litigants, witnesses, victims and other law enforcement agencies regarding legal attachments, evictions, writs of execution and funds in process of transmission.
3. Assists Attorneys in the process of cases by interviewing witnesses and recording their
statements; prepares formal complaints and related reports; maintains calendar and dockets of court hearings on criminal cases; and prepares writs or warrants of attachment and execution to ensure proper completion.
4. Processes law suits filed against the City; files legal papers in Superior and Municipal Courts; maintains daily and weekly diary and notifies City Attorney's deputies of pleadings, appearances, depositions and other pertinent legal actions.
5. Processes and reviews legal documents and records such as hold orders, indictments, writs, certifications, marriage licenses and fictitious name statements; retrieves legal documents using alphabetical, chronological and numerical filing systems; indexes ordering of prior convictions for felonies using criminal identification and investigation records;performs data entry and checks files/computer records to locate requested information.
6. Examines and reviews a wide variety of legal documents, applying relevant laws, codes and procedures, to determine whether they meet the prerequisites for recording; calculates fees for recordable documents, accepts payment, writes receipts and makes change; balances daily total of monies received; and explains provisions and regulations regarding recording of documents to title company representatives, realtors, attorneys and the public.
Knowledge, Skills and Abilities
Requires knowledge of: state and local codes, statutes, ordinances; legal terminology; and technical knowledge necessary to examine a wide variety of legal documents.
Requires ability to: sort, file, retrieve, code and index documents using alphabetical, chronological and numerical filing system; perform record keeping; use a typewriter and/or a word processor; communicate clearly and tactfully with co-workers, clients, attorneys, litigants, and the general public; instruct subordinates on routine matters; read and comprehend legal terminology on various forms and letters; respond to customer inquires in writing and interact with the public in a tactful and courteous manner.
Experience and Training
These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.
1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment 2. 30 semester / 45 quarter units from an accredited college or university, with a minimum of 12 semester / 18 quarter units in business and/or law AND one (1) year (equivalent to 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment.
License or Certificate
Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.