1958 Supervising Purchaser

Recruitment #PBT-1958-060540


This is a Position Based Test conducted in accordance with Civil Service Rule 111A.


The Purchasing Division of the Office of Contract Administration (OCA) supports the procurement of materials, supplies, equipments and services that are essential to providing governmental services for the citizens of San Francisco. OCA/Purchasing is dedicated to providing efficient and responsive purchasing and contracting services, in full compliance with the City’s legal requirements, while upholding the highest ethical and professional standards.


A 3% premium payment is provided to Purchasers who possess and maintain certification for any of the following: Certified Purchasing Manager (CPM), Certified Professional Public Buyer (CPPB), or Certified Public Purchasing Officer (CPPO).



Under administrative direction, the Supervising Purchaser is responsible for planning, coordinating, supervising and reviewing the work of procurement professionals and clerical staff in the Central Office and at satellite locations of the Purchasing Division of the Office of Contract Administration (OCA). Essential functions of this class include: supervising and coordinating professional and clerical staff in a large variety of city-wide procurement activities and projects; assigning, directing, reviewing, and evaluating the work of procurement professionals and clerical staff; assisting in the development of city-wide policies and procedures relating to the procurement of materials, supplies, services, goods, and equipment; reviewing, analyzing, and recommending the award of formal bids; ensuring compliance with policies; drafting and formulating the most highly complex multi-part specifications and purchasing contracts and making recommendations for the award based upon required criteria of needed materials, supplies, services, goods, and/or equipment; communicating with city-wide departments and vendors to provide technical assistance, resolving problems, and explaining procurement policies and procedures; developing and maintaining comprehensive reports and contract documents; working effectively and maintaining good working relationships with city-wide departments, procurement representatives, and staff from diverse backgrounds; represent the department at community events; assist in formulating procurement/purchasing processes; and performing related duties as required.


Minimum Qualifications

1.   Possession of a baccalaureate degree from an accredited four-year college or university with coursework in public administration, economics, accounting, finance, or a related field; AND


2.   Five (5) years of verifiable experience in the purchasing of large dollar volume and/or complex quantities of materials, supplies, equipment and services; one (1) year of which must be in a capacity supervising the work of professional purchasing staff (with duties comparable to the 1956 Senior Purchaser) which includes experience with sealed bidding. Supervision of clerical or paraprofessional purchasing staff is not qualifying.



Additional verifiable professional purchasing experience may be substituted for the required education on a year-for-year basis. One year (2000 hours) of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.



The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

§ Experience in supervising buying or contracting staff.

§ Experience in preparing product and service specifications, bids or Requests for Proposals (RFPs), purchasing contracts, reports and documents related to purchasing and contracting activities;

§ Experience in interpreting and applying rules and regulations governing procurement activities in a large organization;

§ Experience in utilizing procurement software applications such as ADPICS and/or FAMIS,

§ Automated data processing applications such as Word, Excel, etc.;

§ Knowledge of principles, methods and procedures employed in the purchase of large quantities of a wide variety of materials, supplies, equipment and services;

§ Ability to develop and maintain excellent working relationships with City personnel, vendors and contractors;

§ Ability to multi-task, prioritize and plan activities to meet deadlines;

§ Ability to effectively organize, analyze and interpret data and present issues and problem-solving recommendations verbally and in writing.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to begin the application process by registering an account.


  • Click and select the 1958 Supervising Purchaser
  • Click on “Apply” and read and acknowledge the information
  • Click on “I am a New User”
  • Follow instructions given on the screen

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103.


Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).


Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.


All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.


Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.


Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.


If you have any questions regarding this recruitment or application process, please contact the exam analyst, Angie Ignao, at (415) 554-6107, or via email to: angie.ignao@sfdpw.org.



ALL applicants must submit verification of qualifying experience and education and a copy of the driver’s license at the time of application.  Resumes will not be accepted in lieu of verification of qualifying experience and education. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.


Current City Employees who qualify based solely on City employment need not provide any verification. City employees relying on qualifying work experience gained outside the City and County of San Francisco must submit verification of such experience. City employees will be given credit for service in the class to which appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.


Non-City Employees must verify all qualifying experience as follows: Written verification of qualifying experience, if gained outside of City employment, must be submitted on employer’s official letterhead, specifying name of applicant, job title, duties performed, dates of service and must be signed by the employer. Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver. Waiver requests will be considered on a case-by-case basis. Failure to submit all required verification or request for waiver may result in the rejection of the application.


Applicants may submit verification documentation by:

1.       Uploading the documents through JobAps; OR

2.       Scanning the documents and send as an attachment to: angie.ignao@sfdpw.org  OR

3.       Faxing the information to: GSA: (415) 554-6042: Attention: 1958 Exam

Selection Procedures

Supplemental Questionnaire (Qualifying)

Candidates will be prompted to complete a supplemental questionnaire as part of the online employment application. The Supplemental Questionnaire is designed to collect information regarding candidate’s education and/or experience as it relates to meeting the minimum qualifications. All applicants must complete the Supplemental Questionnaire in order to continue in the selection process. All applicants’ responses to the Supplemental Questionnaire are subject to verification. Only those applicants meeting the Minimum Qualifications will be invited to participate in the Written Examination.


Written Examination (Weight 100%)

Candidates deemed eligible and admitted to the examination will be administered a written test to measure knowledge, skills and/or ability levels in job-related areas, which may include but is not limited to: knowledge of purchasing and purchasing rules, regulations (local, state and federal), and policies; analytical ability; supervisory ability; human relations ability; and written communications ability.


Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection procedure.


The department may administer additional position-specific selection procedures to make final hiring decisions.




The certification rule for the ranked eligible lists resulting from this examination will be Rule of Ten Scores.


Eligible List: http://www.sfdhr.org/index.aspx?page=20#eligiblelists

The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.  The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.


Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=13693Search that document by title or job code to see which departments use the classification.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Position Based Testing:



Reasonable Accommodation Request:



Veteran’s Preference:



Seniority Credit in Promotional Exams:



General Information concerning City and County of San Francisco Employment Policies and Procedures:



Terms of the Announcement:


Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.


The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.


Copies of Application Documents:



Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States


Combined Promotive and Entrance

Micki Callahan, Human Resources Director

Department of Human Resources


Announcement No:  PBT-1958-060540

Issued:  December 9, 2013

GSA - AI (415) 554-6107


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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